Office Manager

Bellwether is a global advisory firm that helps businesses solve their most complex challenges and enhance enterprise value. We specialize in formulating and executing dynamic growth strategies through true partnership with our clients. Merging deep industry expertise, advanced analytical capabilities and best-in-class talent, we create value across the business lifecycle, from transaction management to operational transformation. Bellwether is privately held and has offices in Los Angeles, Salt Lake City, London and Dallas.

Overview

Responsible for overseeing daily office operations to ensure efficiency, organization and a productive work environment. Manages administrative functions, office supplies, vendor relationships, and facility maintenance while supporting internal and executive teams as needed. Ensures compliance with office policies and protocol, coordinates internal events and communications, and optimizes operational workflows proactively to enhance overall workplace efficiency. Acts as a key point of contact for employees, external partners, and guests, fostering an inviting, well-organized and professional office environment.

• Manage the main office phone line and email inbox.
• Greet and manage guests.
• Purchase weekly lunches, breakfasts, and office snacks.
• Provide administrative support, including maintaining inventory of office supplies.
• Oversee conference room scheduling. Handle the mail.
• Assist HR with onboarding and offboarding processes, as well as ad hoc tasks.
• Work with the recruiting team to help schedule candidate interviews.
• Assist with corporate credit account reconciliation and serve as point of contact for Expense Reimbursement system inquiries.
• Support regular office safety assessments, including fire drills, fire extinguisher testing, and emergency preparedness reviews to ensure compliance with safety regulations and a secure workplace.
• Act as a point of contact for onsite injuries, assisting employees and recording worksite injury details.
• Lead or assist with ad hoc projects, including seasonal events and team-building activities that contribute to a positive workplace culture.
• Assist with calendar for senior staff members.

• At least 3 years of relevant experience in office management or executive assistance.
• Experience in the financial sector is preferred, though not required.

• Bachelor’s degree preferred

• Bellwether seeks to hire entrepreneurial individuals who are highly motivated, mature and intelligent, with demonstrated excellence in prior endeavors. The successful candidate should have:
• Job Knowledge & Technical Skills:
• Strong understanding of office management best practices, including organization, workflow optimization, and process efficiency.
• Experience in managing office supplies, equipment, and vendor relationships to ensure smooth operations.
• Strong ability to prioritize tasks, manage multiple deadlines, and adapt to changing office needs.
• Effective troubleshooting skills and proactive approach to identifying and implementing solutions and process improvements.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), as well as virtual meeting platforms (Zoom, Teams, etc.), and other administrative tools.
• Initiative & Reliability: Self-driven, proactive, and capable of solving problems independently while improving office processes and services.
• Communication: Exceptional verbal and written communication skills, with the ability to listen actively and present information clearly and effectively. Strong customer service orientation to provide a welcoming and professional office environment. Ability to handle confidential information with discretion and professionalism.
• Professionalism & Teamwork: Demonstrates integrity, adherence to company policies, and a commitment to maintaining confidentiality. Fosters a collaborative, respectful, and supportive team environment.

• While performing the duties of this job, the employee is regularly required to stand, sit, and walk. Must be able to sit at an office workstation for an extended period of time. May need to reach, stoop, or kneel to access items.
• Must be able to talk, hear and use wrists, hands and/or fingers frequently and repetitively to operate a computer, telephone and other office productivity machinery.
• Must frequently prepare or inspect documents, and convey details or important instructions or ideas accurately, loudly, or quickly.
• Ability to work independently, and prioritize duties to ensure timely completion. The ability to collaborate is also imperative.
• Requires active listening, critical thinking, making decisions, time management, as well as administration skills.
• Ability to interact in a courteous professional manner at all times.
• Regular, predictable attendance is required.
• The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• No hazardous or significantly unpleasant conditions (such as in a typical office).
• Moderate noise (i.e., business office with computers, phones, printers and light traffic)
• Indoor business office environment with windows; light foot traffic within work areas
• The work environment characteristics described here are representative of those a teammate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• We offer a comprehensive benefits package that includes:
• Employer-paid Medical, Dental & Vision, with buy-up options available
• Flexible Spending Account, Health Savings Account
• Carrot Fertility Benefit - $10,000 lifetime benefit
• 401k company match 4%, immediately vested
• Generous PTO, 11 Paid Company Holidays & Paid Holiday Office Closure
• 14 weeks Maternity Leave & 12 weeks Parental Leave
• Wellbeing program offerings
• Cell phone reimbursement
• Engaging team events & holiday parties

Intent of Position Description

This position description describes the general nature and level of work required by the position. It is not intended to be an all-inclusive list of qualifications, skills, duties, responsibilities or working conditions of the job. The job description is subject to change with or without notice, and Management reserves the right to add, modify or remove any qualification or duty. Nothing in this job description changes the existing at-will employment relationship between the Company and the employee occupying the position.

Equal Opportunity Employer

Bellwether is an equal-opportunity employer. Bellwether complies with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. All qualified applicants are considered for employment without regard to an individual's race, color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition  (including cancer and genetic characteristics), genetic information, marital status, reproductive health decision-making, sex, gender (including gender identity and gender expression), age, sexual orientation, protected veteran and/or military status, protected medical leaves, domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws. All candidates must be able to prove eligibility to work in the United States and willing to complete a background check.