Transportation Admin Clerk

Position: Office Clerk/Admin (Transportation)
Hours: 8:00 AM - 5:30 PM, Monday - Friday
Location: Lancaster, TX
Pay: $16.00 per hour

Benefits (After 90 Days):

• Health Insurance
• Rx/Prescription Insurance
• Dental Insurance
• Vision Insurance
• Flexible and health spending accounts (FSA/HSA)
• Supplemental life insurance
• 401(k)
• Paid time off
• Paid sick time
• Short term & long term disability coverage (STD/LTD)
• Employee stock ownership (ESOP)
• Holiday pay for company designated holidays

We are looking for an organized and detail-oriented Transportation Admin Clerk to join our team at Belmar Integrated Logistics. This position plays a critical role in ensuring efficient transportation operations by maintaining records, processing documents, and coordinating between various departments. The ideal candidate will have excellent communication skills, proficiency in office software, and a strong ability to manage multiple tasks.

Special Job Requirement: Proficiency in computer skills (Excel/Word), data entry experience, and comfortable interacting with over-the-road truck drivers.

Key Responsibilities:

• Invoice Verification: Review and verify customer invoices for accuracy.
• Outbound Documentation: Prepare and organize outbound paperwork, including printing invoices and compiling COD information on bills of lading, driver manifests, logs, and inspection sheets.
• Document Management: Ensure all transportation documents are properly completed, authorized, and filed appropriately.
• Administrative Support: Provide general clerical assistance as needed, including sorting, filing, faxing, copying, and distributing paperwork.
• Reporting: Maintain accurate weekly and monthly transportation reports to support operational efficiency.
• Sales Coordination: Assist the sales team by tracing and rerouting orders when required to meet customer needs.
• Driver Activity Auditing: Complete and audit daily activity reports from drivers to ensure compliance and accuracy.
• Record Keeping: Maintain detailed records of COD transactions on bills of lading.
• Attendance and Safety: Consistently maintain good attendance and adhere to all safety protocols.
• Confidentiality: Protect sensitive company information and maintain confidentiality at all times.
• Additional Responsibilities: Perform other tasks and participate in special projects as assigned by management.

Qualifications:

• Education: High School Diploma or GED required.
• Experience: Previous experience in clerical roles, particularly within transportation or logistics environments, is preferred.
• Technical Skills: Proficient in Microsoft Office Suite with strong data entry skills and a high level of accuracy.
• Language Skills: Bilingual in Spanish is a plus.
• Communication Skills: Excellent written and verbal communication skills, with a strong grasp of grammar and professional language.
• Organizational Skills: Must be well-organized, resourceful, and capable of managing multiple tasks with minimal supervision.
• Customer Service: Strong phone etiquette and a focus on internal and external customer satisfaction.
• Personal Attributes: High energy, strong interpersonal skills, adaptable, tactful, and able to work effectively with diverse personalities.

- Pay: $16.00 per hour
- Benefits (After 90 Days):

• Health Insurance
• Rx/Prescription Insurance
• Dental Insurance
• Vision Insurance
• Flexible and health spending accounts (FSA/HSA)
• Supplemental life insurance
• 401(k)
• Paid time off
• Paid sick time
• Short term & long term disability coverage (STD/LTD)
• Employee stock ownership (ESOP)
• Holiday pay for company designated holidays