Business Development Coordinator (all genders)

At BioAgilytix, we are passionate about premier science and the impact it has on our world. Our team of highly experienced scientists and professionals deliver tailored services for supporting new medicine breakthroughs with best-in-class bioanalytical services. We are tirelessly committed to our customers by being solution-oriented and deadline-driven. . . and we are growing. Our culture is fast-paced, fun and never boring. Because we work across numerous clients and drug modalities, your career can develop rapidly. You’ll gain experience with a variety of challenges all while you enable life-changing, life-saving therapeutics to the patients who need them.

BioAgilytix is seeking a highly organized and detail-oriented Business Development Coordinator to join our team in Hamburg, Germany. This role plays a critical part in supporting our business development initiatives by managing study administration, coordinating client communications, and overseeing data and contract management. The ideal candidate will have strong organizational skills and a solid understanding of scientific principles, ensuring seamless collaboration between internal teams and external partners in a fast-paced, regulated environment.

Note: This candidate must reside in Germany. Candidates outside Germany will not be considered at this time. 

• Assists with adjusting proposals and amendments into CRM (SalesForce)
• Assists with tracking opportunities that are being created for new proposals
• Assists with the organization of activities required to achieve data submission/client deliverable timelines for multiple projects and clients.
• Actively collaborates with Bioanalytical Project Managers (BPM), other Operations team members, Quality Control (QC), Quality Assurance (QA), and Finance to facilitate any follow up needed for proposals; assists with locating POs needed for Finance
• Responsible for client call scheduling, client call meeting minutes, organization of action items from client calls, and other general client coordination
• Attends ad-hoc current project calls 
• Responsible for reviewing and making suggested revisions of contracts for research teams, including but not limited to Confidentiality Agreements, Materials Transfer Agreements, Consulting Agreements, Master Services Agreements, and other business agreements
• Serves as a liaison between internal business partners on contract-related inquiries and contracting processes involving external vendors and clients
• Joining client QBRs/Governance meetings for BD support
• Works in close collaboration with cross-functional teams and external vendors on contract maintenance, renewals, and terminations
• Understands, administers, and seeks to improve the Company’s contract management process including but not limited to preparation, review, negotiation, retention, and filing of routine agreements and related documents
• Ensures fully executed contracts are properly entered into the contracts management database and updates information, as required
• Prepares summaries of key contracts for ongoing tracking of financial, reporting, insurance, and other obligations
• Works closely with members of Finance and other departments to assist in ensuring compliance with cross-functional policies and procedures
• Supports and manages sponsors/prospects/clients Requests For  Information (RFIs)  and Request for Proposals RFPs using internal documentations and internal experts to meet deadlines.
• Other duties as assigned

• Demonstrated proficiency in the use of Microsoft Office (Outlook, Excel, Word)
• Ability to work across multiple platforms, including but not limited to SalesForce, NetSuite. Scientist.com, and others
• Strong organization skills; basic understanding of contracts and project coordination required
• Excellent interpersonal, oral, and written communication skills
• Versatility, flexibility, and willingness to work within constantly changing priorities; ability to work in a fast-paced team environment where multiple proposals and project management must be completed in a timely manner
• Ability to take direction well; Ability to work proactively and independently
• Ability to deal effectively with diverse individuals at all organizational levels
• Demonstrated commitment to organization goals and priorities

• Bachelor’s degree in biological science (biology, biochemistry, immunology, biotechnology), business administration, or related field
• Not less than two (2) years’ experience working with clients and project management 

• Hybrid – 60% on-site
• Routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets

• Permanent employment contract  
• Flexible working hours
• Home office options
• Collegial work in a highly motivated team  
• Subsidy for the HVV professional ticket and free company parking  
• Individual training and development opportunities
• Above-average participation in company pension schemes and/or capital-forming benefits  
• Additional (above-average) company health insurance  
• Team events  
• Corporate Benefits  
• Free drinks and snacks
• Bonus program e.g. for employee referrals  
• Good working atmosphere in an international environment

We welcome all applications – regardless of gender, nationality, ethnic and social background, marital status, religion/belief, disability, age, sexual orientation, or identity. We do not tolerate racism or discrimination, because at BioAgilytix, Diversity, Equity & Inclusion means "You belong here!"