Executive Assistant

We are seeking an experienced, proactive, energetic, and highly organized Executive Assistant to support a critical member of our c-suite and provide assistance with managing our New York office. This person will be responsible for providing comprehensive support to this executive and supporting New York office operations.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The right candidate will be capable of prioritizing and managing multiple projects in a dynamic, ever-changing environment, and is a natural self-starter with strong administrative and project related skills.

What you’ll do:

• Provide sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Serve in a strategic  "gateway" role ensuring efficient and impactful use of the executive’s time. 
• Provide a bridge for smooth communication between the executive and business teams
• Work collaboratively with other Executive Assistants  and the Talent Acquisition team to maintain a smooth hiring process (setting up interviews, aligning meetings, etc).
• Manage team 1:1s with direct reports.
• Set up internal and external meetings.
• Help set and track agendas for meetings, take notes and/or action items to document decisions made in meetings.
• Manage domestic and international travel arrangements ensuring tight schedules and well articulated agendas.
• Create/submit expense reports on behalf of the executive team.
• Arrange and execute team building activities, offsites, and social events (remote and in-office).
• Assist in office management including reserving setting up, and maintaining  conference rooms, maintaining office supply stock, incoming and outgoing mail & deliveries.
• Help with onboarding for new senior leadership and their direct reports.

Qualifications:

• Bachelor's degree is required.
• 6+ years of past Executive Assistant experience is required. Preference for a fast-paced, tech startup environment managing a c-suite level executive.
• Extensive experience with project management, project planning, and task tracking.
• Strong Google Suite skills are preferred
• Expert level written and verbal communication skills.
• Strong problem-solving skills.
• Strong organizational skills with the ability to stay on top of and complete multiple tasks in a timely manner.