Legal & Marketing (or Sales) Assistant

About Us:

At Family Diplomacy: A Collaborative Law Firm, we are dedicated to helping individuals and families navigate the complexities of divorce and family law matters with compassion and professionalism. We practice exclusively in out-of-court dispute resolution (we do not litigate) and specialize in Collaborative Divorce and Family Law. We provide a private, personalized, client-centered approach to divorce, adoption, LGBTQ+ family issues, and other family law matters. Led by Adam B. Cordover, an internationally recognized leader in Collaborative Practice and co-author of an American Bar Association book on the topic, we emphasize resolving disputes privately and amicably to protect everyone’s dignity and family relationships. Our firm is committed to offering innovative, team-oriented solutions that prioritize the well-being of all involved, ensuring a healthier legal process for everyone.

The Opportunity:

As our firm continues to grow, we are seeking a proactive Legal & Marketing (or Sales) Assistant with experience in both marketing and client intake within a legal environment. This role requires familiarity with Clio Manage and Clio Grow to effectively support our clients and team.

This fully remote position is open to candidates in the Eastern and Central time zones. If you are compassionate, detail-oriented, a self-starter, and committed to client satisfaction, we want to hear from you! The ideal candidate will be disciplined in managing remote work, meeting deadlines, and maintaining clear communication with our team to keep everything on track.

Key Responsibilities:

• Provide a positive first impression for all firm contacts.
• Manage new client intakes and initial communications via Clio Grow.
• Implement marketing plans and manage social media content.
• Answer calls, coordinate and schedule meetings, and screen clients effectively.
• Organize, update, and maintain client databases and files via Clio Manage.
• Assist with simple document drafting, processing, and financial disclosure handling.
• Manage incoming and outgoing correspondence.
• Provide general administrative assistance to the team.

• 2-4 years of experience as a Legal Assistant, with family law experience being a plus.
• 2 years of experience in Sales & Marketing.
• Proficiency with Clio Grow and Clio Manage.
• Strong grammar, spelling, and attention to detail.
• Excellent listening, interpersonal, and organizational skills.
• Creative thinker with a compassionate, client-focused approach.
• High School Diploma required; additional education is a plus.
• Tech-savvy with proficiency in Microsoft Office (including Outlook, Word, and Excel) and an ability to learn new software quickly.

• Competitive salary $45 - $55k (depending on experience)
• Federal Holidays
• Paid Time off
• 401(k) eligibility and matching after one year of employment.
• Emphasis on work-life balance.
• Fully remote position with flexibility for appointments and family events.
• Eastern Time Zone working hours: Monday-Thursday 8 am-5 pm, Friday 8 am-3 pm. Candidates in the Central time zone are welcome but must work Eastern Time Zone hours.

This position is ideal for stay-at-home parents, retirees, or anyone seeking flexible work arrangements.

How to Apply:

Please submit a detailed resume. We will contact candidates selected for further consideration. Zoom interviews will be conducted.

Please no agency or direct contact with the firm regarding this opportunity.

To learn more about us, visit our website: www.familydiplomacy.com.