Senior Accountant, Contracts

Please be aware of recruiting scams!

All legitimate communication from our recruitment team will come from an official calstart.org email address via email, we will not text you about a role you have not applied to or shown interest in. We will not perform any interviews via text or Zoom chat.

CALSTART does not ask for any fees or personal information such as social security numbers or bank details during the recruitment process.

About Us:

CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.

For over 30 years, it’s been CALSTART’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.

About The Role:

This position will serve as the subject matter expert to ensure compliance and consistency in adhering to accounting principles generally accepted in the United States and funding agency regulations/guidelines such as the Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance or 2 CFR 200), or state and local funding agencies. It will provide critical insight into the continued efforts around the improvement and facilitation of cross-functional relationships between Accounting and Project Management across the company. Additionally, this role includes performing financial analysis and business support in accordance with applicable policies, procedures, and business needs. There will also be significant cross functional interactions with project management and business development.

**This is a hybrid role. The requirement will be to be in the office in person in Pasadena, CA one day a week, on occasion the requirement will be two days a week, depending on the workload**

• Review funding contracts to ascertain:
• The presence of federal funding
• Cost reimbursement vs. milestone-based vs. time and materials billing terms
• Contract/project reporting requirements
• Ascertain and communicate contract compliance to appropriate personnel issues that impact project operations
• Manage contract billings in accordance with funding contract terms and conditions to include preparing contract billings on a timely basis
• Review subcontractor/subrecipient contract billing submissions in accordance with terms and conditions of subcontract/subaward
• Monitor subcontractor/subrecipient compliance with subcontract/subaward terms and conditions.
• Quarterly reporting on Federal contracts
• Liaison with funding agency and/or subcontractors/subrecipients regarding contract finance and other issues
• Monitor contract finance (billings/costs v. budget) and communicate contract financial status with appropriate personnel
• Monitor contract status (contract term/period of performance, reporting requirements, etc.) and advise appropriate personnel
• Assist with preparation project budgets, budget modifications and contract amendments
• Update and monitor contract logs to advise program managers of contract status
• Ensure completion of grant close-out processes
• Drafting contracts and contract amendments as needed
• Perform general accounting duties such as journal entries, particularly as they relate to contract billings and subcontractor/subrecipient billings

• Bachelor's degree in accounting or finance from an accredited college/university (Minimum)
• 5 + years of relevant accounting experience, particularly with government contracts/grants accounting and compliance. Nonprofit experience helpful
• Working knowledge of auditing functions, particularly as they relate to verifying costs and expenses.
• Knowledge of government contracting, procurement processes, OMB (Office of Management and Budget), FAR and other regulations specific to government contracting
• Experience in reporting requirements and procedures related to federal, state, other agencies, cost accounting, government accounting and auditing
• Advanced abilities in Microsoft Excel and document management applications such as Adobe Acrobat Pro
• Ability and initiative to identify issues and research optimal solutions
• Ability to seek out and provide support for others as a team member

• CPA or CPA candidate is preferred but not required
• Familiarity with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance or 2 CFR 200 [Formerly OMB A-110, A-122 and A-133]), the Federal Acquisition Regulation (FAR), and state cost accounting standards (Typically California)
• Expertise in computerized accounting and reporting applications (Preferably Sage 100/MAS90)
• Organizational and time management skills to manage multiple projects, set priorities and meet deadlines
• Flexible work style with the ability to adapt to a fast-paced, changing environment
• Strong work ethic with a defined sense of urgency, ownership, and accountability for job duties
• A proactive, solutions-oriented approach to problem solving
• Self-starter who can work with minimal supervision
• Excellent management and supervisory skills
• Excellent written and verbal communication skills
• Strong analytical skills and attention to details

We understand that not everyone will match the above qualifications 100%. If your background isn't perfectly aligned but you feel you would be a great addition to the team, we'd love to hear from you.

We're a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!

We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, Retirement plan with generous company contributions, FSA for Health and Dependent Care, 3 weeks of vacation time in the first year of employment, 11 paid company holidays, paid sick time, paid family leave, and more!

Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.