HR and Payroll Coordinator

WHO YOU ARE - we seek out people who are ...

• Driven by an inner sense of purpose to impact others 
• Driven by a collaborative, whatever-it-takes, get-it-done mindset
• Driven by a commitment to excellence in their role 
• Are pro-active, innovative, and experts in their own unique areas 

WHO WE ARE - at Caring for Family of Companies, a family-owned and family-focused organization, we’re cultivating a team of mission-focused, driven experts who embody our vision and culture of providing the highest caliber of customer service and support to the numerous Entities, Employees, and Clients that we serve. We are dedicated to creating an invigorating and purpose-filled work culture and valuable careers for every member of our team of leaders. Learn more about how we’re raising the bar in new ways at: https://www.youtube.com/watch?v=9RuitZ9CoKk. 

ROLE RESPONSIBILITIES – As an HR Coordinator, you are responsible for overseeing all aspects of multi-site employee lifecycle management. This includes training, record-keeping, mentoring, retention, payroll, performance evaluations, and discipline. Success in this role is based on the ongoing professional development of your team, creating optimal utilization rates of the workforce, sound management, strong retention rates, and careful compliance. Your duties will include the following: 

• Provide leadership and guidance to support the professional development of employees through mentoring and performance feedback 
• Oversee initial and annual training requirements for employees.  
• Optimize the utilization of the workforce, ensuring high value for each position  
• Ensure complete and accurate files for all employees.  
• Reconcile/audit data, ensuring comprehensive documentation within HRIS system 
• Provide outreach and regular touchpoints for employees, encouraging strong retention rates and relationship building/support 
• HRIS administration ensuring compliance, data integrity, and ongoing, accurate reporting
• Develop and implement Performance Improvement Plans
• Assist in processing Worker's Compensation and Unemployment claims 
• Assist in Verifications of Employment – including EVV Reports 
• Conduct investigations and/or disciplinary sessions  
• Manage and maintain the incident reporting platform. Process all incident reports, escalating as necessary for incident follow up and investigation.
• Offboard employees for resignations and terminations  
• Serve as a backup to the Payroll Administrator as needed
• Ensure timely and complete background checks 
• Conduct and Oversee administration of Annual Performance Reviews 

ROLE QUALIFICATIONS 

• Have a high value for innovation, streamlined processes and efficiency  
• Demonstrate a pro-active and solution-oriented mindset 
• Ability to demonstrate self-management and take initiative 
• Have excellent written and oral communication articulation in English 
• Demonstrate accuracy and attention to detail, maintaining accurate records and documentation 
• Possess intuitive. strategic, and organized project management skills  
• Have excellent professional collaboration skills and team mindset 
• Have a results-driven, task-oriented approach 
• Utilize excellent time management skills, meeting deadlines, and handling multiple tasks in a fast-paced environment 
• Demonstrate strong interpersonal, discretion, and judgment skills 
• Have proficiency with technology and electronic devices 
• Demonstrate sense of warmth, welcome, and professionalism and excellent customer service 
• Demonstrate strong commitment to compliance  
• Knowledge of best practices for handling PHI in compliance with HIPAA regulations 
• Administrative specialty in related field – whether accounting, customer service, scheduling, billing, IT, project management, leadership, sales, marketing, business development, medical scheduling, staffing, care coordinator or coordination, recruiting, talent acquisition, compliance, office manager or management, business manager or management, human resources, or operations a bonus
• Experience in assisted living, facility, nursing home, or in home care a bonus Ideal candidates have 3 years of experience in customer service or human resources 
• Ideal candidates will have a bachelor’s degree in human resource, people operations, or a related field. 

COMPREHENSIVE WELLNESS PORTFOLIO - In your role with Caring for Family of Companies, you’re responsible for upholding, executing, and supporting our mission.  As such, it is our honor to support you with: 

• Quarterly Performance-Based Bonuses
• Paid Time Off and Paid Holidays
• A Bonus Personal Celebration Day – to use on a day of your choosing! 
• 100% Company-Paid Dental Insurance and Vision Insurance
• 100% Company-Paid $25,000 Life Insurance Policy  
• 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7
• 100% Company-Paid Need-based Caring Forward Contribution Funds – financial assistance when you need it most 
• Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed
• 401K Retirement Program - with Employer Match 
• Pet Insurance – peace of mind that your pets will have the care they need
• Professional Development – ongoing education, wraparound support, and leadership coaching 
• A Next-Level, Comprehensive Training and Orientation Week – with Lunch on us!
• A Family-First, Family-Focused Culture – and a supportive team to work alongside!