Executive Assistant -Hybrid

The Executive Assistant will be responsible for assisting management in business development and strategy. The Executive Assistant will play a key role as the right-hand man in coordinating the department’s activities, with direct responsibility for planning, organizing and taking charge of document management, quality control, as well as administrative correspondence, in connection with transport electrification initiatives. An inquisitive and enterprising mind will be essential to the success of these assignments.

We offer a flexible hybrid work arrangement, allowing you to work from home and from our Montreal office.

Responsibilities

• Document preparation: Write, revise and edit documents, reports, offers of services, presentations, and other materials required by management. Organize and maintain files and correspondence, update databases and information management systems.
• Planning and coordination: Organize meetings, appointments and travel, taking into account priorities and time constraints, while ensuring that the necessary information is available.
• Meeting management: Coordinate meetings of various committees, customer and partner follow-ups, by preparing schedules, ensuring logistics, and drafting minutes.
• Correspondence and documentation management: Keep documentation organized and easily accessible, ensuring the accuracy meeting minutes and decisions taken.
• Communications management: Collaborate with other departments, stakeholders and resources. Filter and manage incoming and outgoing communications, respond to appropriate requests, redirect messages and follow up with appropriate members.
• Coordination of special projects: Manage special projects and initiatives assigned by management, such as developing articles for presentations at events.
• Social network management: Development of articles and publications to promote in-house expertise.

• College or vocational diploma (DCS, AEC or DVS) in administration, communications, office automation or another relevant field
• Minimum of three (3) years’ relevant experience
• Proficiency in written and spoken French and English. Bilingualism is a requirement for this position in order to communicate effectively with a wide range of stakeholders, including our customers, partners and cross-sectoral teams nationwide.
• Strong sense of aesthetics in communications, high concern for quality of work, attention to detail, ability to manage priorities and pressure
• Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint), Adobe Pro and LinkedIn

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).​

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.​

Accommodations are available on request. Your Business Partner will process your request.

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