Clerical Associate - job 1 of 2

***IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF CLERICAL ASSOCIATE WITH NYC DEPARTMENT OF TRANSPORTATION, OR MUST BE A DOT EMPLOYEE WHO HAS APPLIED FOR, AND IS REACHABLE ON THE LIST FOR EXAM #3971, OR BE ELIGIBLE UNDER THE 55A PROGRAM.***


Responsible for assignments that are associated with Roadway Repair and Maintenance (RRM) Administration – Personnel unit. RRM Administration is responsible for personnel matters of approximately 1,400 employees, mostly laborers. Duties include, but not limited to: Perform moderately difficult data entry and retrieval utilizing MS Excel and Access. prepare typed forms and letters utilizing MS Word, prepare Word or PDF version for electronic storage. Create and organize various spreadsheets including large scale, detailed data comparison and analysis. Prepare communications of those analysis through tables, summaries, and other reports. Type letters, memos, and transfer forms. Monitor submission of time sensitive documents. Utilize employee roster database. Communicate effectively with operational field staff to ensure employee compliance with various personnel requirements. Document and follow up with field locations to ensure deadlines are met, including sign sheets and other required verifications. Assist with distribution of pertinent information, notices, and flyers, and promotional goods to field locations.
Utilize MS PowerPoint for assisting with presentations and manuals. Provide auxiliary telephone coverage and auxiliary meeting room management. Conduct research involving electronic (various databases) and paper records. Make calls to solicit documents, perform timely filing of paper documents; operate copier, scanner, and fax-machine.
Selected candidate will assist fellow co-workers with additional miscellaneous clerical duties as needed such as printing, copying, responding to telephone inquiries.

To Apply: All resumes are to be submitted electronically. No phone calls or personal inquiries permitted. All applicants please go to https://cityjobs.nyc.gov and search for Job ID #638984. Only those applicants under consideration will be contacted. Most public libraries have computers available for use. For more information about DOT, visit us at: www.nyc.gov/dot.

Hours: 35 hours/Week

Location: 55 Water Street, New York, NY 10041

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.