Contract Management Supervisor

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY OF $115,131.00.

THIS POSITION IS ONLY OPEN TO INTERNAL ACS APPLICANTS WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF ADMINISTRATIVE STAFF ANALYST.

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community.

ACS’ Division of Family Permanency Services (FPS) is responsible for ensuring high-quality services are provided to children in foster care by supporting provider agency staff with technical assistance and other services for children in foster care. FPS staff offer guidance to provider agencies on child welfare policies and procedures to improve service delivery and achieve safety, permanency, and well-being for children in foster care. The Division includes the Office of Provider Agency Collaboration and Engagement, Office of Strategic Program Support (OSPS), Office of Older Youth Development Services, and Office of Youth Success Services.

Within FPS OSPS, the Office of Contract Management provides oversight and support to foster care agencies to ensure contract compliance, which includes budget reviews and approvals, invoice management and expenditure assessment, and program viability. Contract Management works closely with the Division of Financial Services to support timely and accurate reimbursement of expenses.

The duties and responsibilities of the Contract Management Supervisor will include, but will not be limited to:

- Supervise a team responsible for managing day-to-day operations of the Contract Management Unit (CMU), including invoicing, budget reviews and approvals, billing and payments, troubleshooting, communications, and contract evaluations

- Partner with Contract Managers to develop procedures to support sustainable implementation of all contract management activities

- Track performance of contract management activities by reviewing plans, reports, and maintaining regular dialogues with Contract Managers to discuss/implement continuous improvement actions

- Oversee the administration of budget actions and payment transactions to ensure all activities are supported with proper back-up documentation for payment approvals

- Spearhead development and maintenance of CMU’s database/data warehouse, and create budgeting and invoicing tools needed to streamline contract management and payment services

- Support development of dashboards which present periodic statistics summaries to continually evaluate the fiscal health of foster care agencies and programs, and provide data analysis support to other FPS and ACS units, as needed

- Align reporting methodologies and fiscal health indicators with those used in other ACS reports

- Maintain detailed notes and data dictionaries to ensure reliability of analyses

- Work in close collaboration with foster care service providers


ADDITIONAL INFORMATION:

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.


TO APPLY:

- Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID #702509
- NO PHONE CALLS, FAXES, OR PERSONAL INQUIRIES PERMITTED
- NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED

ADMINISTRATIVE STAFF ANALYST ( - 1002E

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.