Project Manager of Contract Preparation & Pipeline Management for the Division of Program Policy & Innovation - job 2 of 2

The Project Manager of Contract Preparation & Pipeline Management at the New York City Department of Housing Preservation and Development (HPD) is responsible for coordinating the project-based voucher (PBV) selection process. Key responsibilities include managing RFP application processes, conducting pre-submission conferences, facilitating selection committee meetings, and ensuring that all necessary project approvals and reviews are completed timely. This role is essential for promoting effective project management and ensuring that vulnerable communities receive vital housing assistance.

To qualify for the Project Manager of Contract Preparation & Pipeline Management position at HPD, candidates need either a bachelor's degree with two years of relevant community work experience or a high school diploma with six years of related experience. Additionally, at least one year of essential community work experience is mandatory. Skills in project management, strong analytical abilities, and familiarity with housing laws and subsidy programs are critical for success in this role.

Essential skills for a Project Manager of Contract Preparation & Pipeline Management include strong leadership and managerial abilities, exceptional project management and organizational skills, and a robust understanding of housing policies and regulations. Proficiency in technology, particularly Microsoft Office and data management tools, along with excellent communication and interpersonal skills, are also vital for effectively collaborating with various stakeholders and enhancing program efficiency.

The role of Project Manager of Contract Preparation & Pipeline Management directly supports HPD’s mission of ensuring fair access to affordable housing. By managing the delivery and oversight of project-based rental assistance contracts, this position creates pathways for vulnerable populations to secure stable housing. The manager's work in coordinating compliance and stakeholder engagement helps to streamline processes that lead to the successful implementation of housing programs.

Yes, individuals without a bachelor's degree can apply for the Project Manager of Contract Preparation & Pipeline Management position at HPD, provided they have a high school diploma and at least six years of relevant community work experience. The role values practical experience and dedication to community service alongside formal education, allowing a diverse range of candidates to consider applying.

When managing multiple projects, I prioritize tasks based on urgency, deadlines, and the potential impact on the overall project goals. I utilize project management tools to track milestones and make adjustments as necessary, ensuring communication with team members about priorities. I find that regular check-ins and transparent updates help keep everyone aligned and focused on the most critical tasks that drive progress.

In my previous roles, I have been actively involved in developing and submitting RFPs. This experience includes defining project scopes, gathering necessary documentation, coordinating with stakeholders, and ensuring compliance with all requirements. I believe having a solid understanding of the entire RFP process is essential for successfully managing contracts and meeting organizational goals.

When conflicts arise among team members, I address them proactively by creating a safe environment for open dialogue. I facilitate discussions to ensure everyone’s perspectives are heard and work collaboratively to find common ground. By focusing on the project's goals and fostering mutual respect, I aim to resolve conflicts quickly and maintain a positive team dynamic.

I employ various strategies to monitor project progress, including setting clear milestones and deadlines and utilizing project management software to track progress. Regular status meetings with team members provide updates and help identify any challenges. For compliance, I establish check-ins aligned with necessary regulations and create documentation processes to ensure that all compliance requirements are on track.

Throughout my career, I have been deeply involved in affordable housing initiatives. I have worked on various projects focused on increasing rental assistance, ensuring compliance with regulations, and advocating for policy changes that support housing access. My knowledge of local housing laws and community resources has allowed me to effectively support vulnerable populations in securing stable housing.

To ensure effective communication across multiple stakeholders, I prioritize clarity and regular updates. I utilize a combination of email summaries, scheduled meetings, and collaborative tools to keep everyone informed about project developments and timelines. Active listening is also key, as it helps to address any concerns promptly and ensures that all voices are heard.

I have experience using various project management tools such as Microsoft Project, Trello, and Asana for task tracking and collaboration. Additionally, I leverage Microsoft Excel for data organization and analysis. I believe that selecting the right tools can significantly enhance team efficiency and improve overall project outcomes.

In a previous role, I recognized that our project tracking system was inefficient, causing delays in reporting and coordination. I led an initiative to implement a new tracking tool that allowed for real-time updates and better visualization of project timelines. This change streamlined our processes and increased accountability, ultimately improving project completion rates.

My approach to data analysis includes gathering qualitative and quantitative data relevant to project outcomes. I believe that analyzing this data effectively can highlight trends and inform decision-making. I use visualization tools to present findings to stakeholders, which aids in identifying potential challenges and developing strategies to overcome them.

I am drawn to the Project Manager position at HPD because it aligns with my passion for enhancing affordable housing access and supporting community development. I admire HPD's commitment to tackling New York City’s housing crisis and creating equitable solutions for vulnerable populations. Joining your team would provide the opportunity to apply my skills and make a positive impact on the lives of New Yorkers.