Project Manager of Contract Preparation & Pipeline Management for the Division of Program Policy & Innovation - job 1 of 2

About HPD:

The New York City Department of Housing Preservation and Development (HPD) is the nation’s largest municipal housing preservation and development agency. Its mission is to promote quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.
HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness, Mayor Adams’ comprehensive housing framework. HPD is committed to reducing administrative and regulatory barriers and make investments to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.

The Office of Housing Access and Stability ( “HAS”) consists of the divisions of Housing Opportunity, Tenant and Owner Resources, Housing Stability, Budget and Program Operations, and Program Policy and Innovation. The mission of the office is to ensure fair, efficient, and transparent access to affordable housing. The Office provides subsidies, placement services, and tools that connect New Yorkers to affordable housing and ensures vulnerable households in subsidized housing have the support they need to be safely housed. Housing Access is committed to expanding housing choices, affirmatively furthering fair housing, and stabilizing the financial health of buildings.

Your Team:

The Division of Program Policy and Innovation (DPPI) will provide support across the Office of Housing Access and Stability (HAS) to coordinate policy development and analysis, support implementation of new rules and regulations, monitor program integrity and compliance, manage the selection of contracts for project-based rental assistance and improve outcomes for program participants beyond affordable housing. The Project-Based Selection Team will be responsible for working with different areas of HPD to select and enter into project based voucher and NYC 15 assistance contracts.

Your Impact:

The Project-Based Project Manager with supervision and support will be responsible for the selection of project-based voucher (PBV) assistance through a competitive Request For Proposal process multiple times a year. They will be part of a team that coordinates with project managers across HPD to ensure projects successfully get to finance closing and ensure that we track construction progress and enter into initial contracts at construction/rehab completion. These activities create multiple long-term affordable units for the most vulnerable New Yorkers.

Your Role:

The Project-Based Project Manager will work with the rest of the team in across different divisions in HAS to ensure projects awarded PBV efficiently and quickly get to subsidy start.


Responsibilities:

The Project-Based Project Manager will be responsible for:
1. Work with the offices of Development, Budget and Asset and Property Management to ensure projects identified for PBV RFP application have all the information needed to apply for the RFP.
2. Help coordinate the publication and project selection process through the PBV RFP.
3. Assist in conducting external PBV RFP Pre-Submission conferences.
4. Schedule, prepare and facilitate PBV RFP Selection Committee meetings.
5. Coordinate with Office of Development and Budget as needed to ensure environmental reviews, subsidy layering review and other steps are completed timely.
6. Help in developing and maintaining the technology and tools needed to properly monitor the achievement of milestones between PBV RFP application and rental assistance start.
7. Implement newly created procedures and guidance for all steps in the selection to subsidy start process in coordination with other project based, intake and housing stability units within HAS and with other offices to better coordinate the start of Project Based Assistance.
8. Maintain the Project Based Subsidy Tracking log to ensure comprehensive tracking of projects at selection.
9. Help in the analysis of newly published rules and other changes to analyze impact of changes on the Project Based portfolio.
10. Schedule Kick off meetings as selected projects approach readiness to enter into Housing Assistance Payment (HAP) Contracts.
11. Coordinate among multiple parties within and outside of HAS to ensure all steps are completed timely between Kick Off Meeting and PBV subsidy start.
12. Track projects that are not meeting milestones, complete appropriate follow ups and rescind vouchers as needed.

Necessary skills:
- Strong leadership and managerial experience
- Experience managing programs as well as seeking ways to improve programs and procedures
- Exceptional project management, organizational, analytical, quantitative, and qualitative skills
- Exceptional presentation and interpersonal communication skills.
- Comfort with technology, including Microsoft Office suite (Word, Excel, Access, PowerPoint, Visio) and other analytical, process or flowchart, and other tools and data systems
- Knowledge of Section 8 and other rental subsidies, and federal, state, and local housing laws and regulations
- Collaborative and creative orientation for program design and change management

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.