Special Assistant

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $70,000 - $80,000.

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services, and provides subsidized child care vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.

The Office of the First Deputy Commissioner (OFDC) plays a significant role in implementing agency goals and carries out ACS’ mission to foster a collaborative, community-based, integrated approach to child and family safely, permanency and well-being. The First Deputy Commissioner serves as the Commissioner’s senior delegate and represents the Commissioner when necessary. The Office of the First Deputy Commissioner includes the Nicholas Scoppetta Children’s Center (NSCC), Office of Public-Private Partnerships, Office of Equity Strategies, Office of Child and Family Health, Faith-based Services, Senior Advisor for Medicaid Redesign, and Parent Advocacy Council.

The Special Assistant will report directly to the ACS First Deputy Commissioner and provide day-to-day support. ACS seeks a dynamic, motivated, and detail-oriented individual candidate for this role. With latitude for independent judgment and follow-up, the Special Assistant will serve primarily as a support to the First Deputy Commissioner and the senior leadership of the Office of the First Deputy Commissioner. This position will be involved with a variety of administrative tasks throughout the ACS community and tasks at any given time, many of which will require multi-unit or multi-divisional coordination. Specific duties will include:


- Serve as a key liaison between the Executive Office, ACS divisions, and external stakeholders by ensuring effective collaboration, responsiveness, and timely decision-making.

- Assist with the planning and coordination of special projects for the Office of the First Deputy Commissioner which include projects managed by units and offices within the Office’s portfolio, via managing timelines, resources, and deliverables to ensure successful outcomes

- Coordinate with the Assistant Commissioner for Business Operations to support the management of all personnel matters for the division

- Review and support contract management including but not limited to serving as a PASSPORT systems Liaison for Central OFDC operations, coordinating services and supporting NSCC operations when needed

- Coordinate administrative functions with regards to OFDC operations’ IT needs and provide other administrative support as needed for the Office of the First Deputy Commissioner

- Serve as the OFDC Wellness Liaison tasked with ensuring staff are aware of and engaged in available wellness initiatives, including overseeing events planning/activities designed to continually enhance staff engagement and team building (e.g., annual retreat, special recognition events, etc.). Interact and collaborate with representative support staff throughout the agency

- Provide strategic administrative support to ensure seamless management of schedules, priorities, and communications channels

- Assist the First Deputy Commissioner in managing scheduling matters and act as an alternate support to Senior Advisor to First Deputy Commissioner and direct reports

- Prepare draft notes/final material for agency reports, agency meetings, special events and projects as needed

- Manage phone calls, correspondence, tools, and resources including central email boxes and surveys to inform and support agency-wide projects and initiatives

- Accompany the First Deputy Commissioner and/or Senior Advisor at various internal meetings and take minutes for distribution

- Assist with other administrative initiatives as needed



ADDITIONAL INFO

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a
candidate for employment with child-caring responsibilities has been the subject of a child abuse and
maltreatment report.

TO APPLY

Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID #694751

No phone calls, faxes or personal inquiries permitted.

Note: Only candidates under consideration will be contacted.

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.