Strategy Support Specialist - job 2 of 2

The Division of Transportation Planning & Management (TPM) is responsible for the safe, efficient, and environmentally responsible movement of people and goods on the City's streets, supporting the larger goals of economic and social vitality for people living, working, and doing business in New York City. The Division’s responsibilities include planning, street design, technical analysis, signs, transit development, freight mobility and markings, ensuring the safety of motor vehicle occupants, pedestrians, and cyclists, and for developing and implementing a wide range of projects that further safety, efficiency and sustainability goals.

The Strategic Planning Unit focuses on regional planning, accessibility, equity, and data management. TPM is seeking an administrative support specialist to assist the Director to smoothly execute its core functions. Reporting to the Director of Strategic Planning, the support specialist will track invoices, manage contracts, budgets, and procurement processes. This role also provides essential support to the Director and three Deputy Directors, facilitating seamless coordination across the unit.

Key Responsibilities:
- Oversee vendor invoice tracking and processing, ensuring compliance with policies and deadlines.
- Develop and maintain an internal invoice tracking system and generate reports for budgetary reviews.
- Support contract management, procurement tracking, personnel processes, and budget reconciliation.
- Coordinate calendars, schedule meetings, and prepare agendas to assist the Director and Deputy Directors.
- Produce, proofread, format, and edit reports, spreadsheets, and presentations.
- Respond promptly to inquiries and complaints through ARTS and other platforms.
- Organize and maintain physical and digital files for efficient record-keeping.
- Perform other administrative tasks as assigned to ensure smooth day-to-day operations, including coordinating the Unit’s input into the Division’s Bi-weekly Reports.

Preferred Skills
The ideal candidate will demonstrate proficiency in financial and procurement systems such as PASSPort, and familiarity with ARTS or similar tracking systems. Strong analytical skills for budget tracking and report preparation, along with experience in contract management and procurement processes, are essential. Advanced expertise in Microsoft Office Suite, exceptional organizational and time-management abilities, and attention to detail are crucial for success in this role. Additionally, the candidate should possess excellent interpersonal and written communication skills to collaborate effectively with stakeholders and handle confidential information with professionalism and discretion.

Hours/Shift: 35hrs / 9 - 5

Work Location: 55 Water Street, New York, NY 10041

To Apply
All resumes are to be submitted electronically using one of the following methods:
Current city employees, please log into Employee Self Service, follow the Careers Link and search for Job ID #: 713509
All other applicants, go to www.nyc.gov/careers and search for Job ID # 713509
No phone calls, faxes or personal inquiries permitted.
Only applicants under consideration will be contacted. Most public libraries have computers available for use.
Note: New hires must reside in NYC for the first two years of employment. Appointments are subject to OMB approval.
For more information about DOT, visit us at: www.nyc.gov/dot.

COMMUNITY COORDINATOR - 56058

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.