Office Assistant (Part-Time)

Company Description

CTSI has been an employer of choice in the Lubbock area since 1985, and our Mission and Values say it all: exceptional quality, high integrity, close relationships and understanding, personal growth and team spirit are among some of the reasons why our employees love working here!

For Our Clients: At CTSI, our mission is to improve our clients' lives and business success by providing integrated solutions and professional services to meet their technological and organizational needs. We pride ourselves on providing quality IT solutions with a strong emphasis on customer service.

For Our Employees: CTSI provides a quality of life which is second-to-none. Hard work and input are valued through employee recognition, on-going professional development and honoring work/life balance.

Job Description - Office Assistant Duties

As a part-time Office Assistant at CTSI, you will play a vital role in ensuring smooth office operations. You will work closely with the Controller and Staff Accountants. Your responsibilities will include a variety of administrative tasks to support our team and enhance productivity. Key duties include, but are not limited to:

• Welcoming and assisting visitors to create a positive first impression of our office
• Answering and directing phone calls professionally, taking messages as necessary
• Acting as the primary Testing Administrator for CTSI's public testing center (training will be provided)
• Keeping the lobby area immaculate and inviting to create a professional atmosphere
• Managing office supplies and ensuring supplies are stocked and maintained
• Sorting and distributing incoming mail, as well as preparing outgoing correspondence
• Assisting in the coordination of staff meetings, events and similar activities for the company
• Keeping the kitchen area prepared with coffee each morning, ensuring cleanliness in the kitchen, restocking drinks/snacks daily and regularly assessing needs for this area
• Maintaining an organized filing system for documents and records
• Timely shredding of confidential records as they come in
• Supporting various departments with clerical tasks as assigned
• Performing data entry to keep employee and client records up to date

Qualifications and Requirements:

• Part-time hours are 7:45 am to 1:00 pm, Monday through Friday.
• Arrive promptly at 7:45 am each weekday.
• High school diploma or equivalent is required.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, especially Word and Excel.
• Strong organizational skills and attention to detail.
• Enthusiastic and proactive mindset.
• Ability to work independently and collaboratively in a team setting.
• Professional demeanor with a friendly and approachable attitude.
• Prior experience in an office setting is preferred but not required.
• Familiarity with basic administrative procedures is a plus.
• Understanding of basic accounting principals is a plus.
• Must have reliable transportation and a valid driver’s license for occasional errands.

Work Environment Conditions:

Primarily within an office environment with some tasks requiring external errands.

Equipment Used: (Office equipment, software, etc.)

Standard office equipment, computer, telephone, and various software applications as needed.

Physical Requirements:

Normal office physical demands; ability to lift supplies up to 40 lbs occasionally.

While performing the duties of this role, the employee may be required to sit for extended periods, as well as communicate effectively through phone and in-person interactions.

CTSI provides a quality of life which is second-to-none. We offer a great work environment and a place to challenge your skills and advance your career. Your hard work and input are valued through employee recognition, on-going professional development and honoring work/life balance. Part-Time employment benefits include major holidays off and no weekend work.