Human Resources Coordinator

CYM Living - Where caring meets innovation. We are a national real estate firm with corporate headquarters in Chicago’s West Loop, just outside of New York City, and in Indianapolis. Our mission is to provide our residents with an exceptional living experience, nurture a culture of community, and empower growth from within. As a vertically integrated firm, we lead with operations but take a hands-on approach to real estate investment and property management, accomplishing our mission by incorporating data and technology with hyperlocal customer service to all units.

CYM Living seeks a full-time onsite HR Coordinator to join our fast-growing company in our Chicago office who works effectively both independently and within a team. Providing support to the company and team by owning the onboarding and offboarding process, maintaining the HRIS and files, and serving as point of contact for employee inquiries and office related matters. Successful candidates will possess strong attention to detail and accuracy, be highly organized, self-driven, and a strong communicator across a dispersed employee base in a dynamic, entrepreneurial environment.  

Responsibilities & Primary Duties 

• Serve as one of the primary points of contact for various employee inquiries.  

• Process background checks for new hire candidates and prepare offer letters.  

• Set up new hires in HRIS system and ensure receipt of all required documents (executed offer letter, I-9) and acknowledgement of all policies. 

• Onboard new hires and send benefits enrollment information. 

• Own maintenance of personnel files and HRIS, including records of employee changes and documents. 

• Ensure HR Change forms and other documents are accurate and assist Managers with documents to ensure accuracy before filing. 

• Process terminations in HRIS and update employee files. 

• Enroll and terminate plan members as required on carrier and COBRA sites. 

• Pull benefit invoices, review for accuracy, and submit for payment. 

• Process benefit-related paperwork, including leaves of absence, COBRA, etc.  

• Track and manage FMLA, workers compensation claims, and other leaves. 

• Respond to employment verifications.  

• Provide administrative support to the HR team. 

• Liaison with building management office and office vendors.  

• Ensure the office runs smoothly, is well maintained and welcoming.  

• Ensure office is properly stocked with supplies and snacks. 

• Manage incoming and outgoing mail, including FedEx/UPS shipments. 

• Assist with recruiting efforts, manage job posts, conduct phone screens and schedule interviews. 

• Culture and Events – Opportunity to assist in planning fun events and company meetings. 

• Other tasks and special projects as assigned 

• 4-year degree in a Business or Human Resources discipline.  

• Minimum 1 year HR experience.  

• Ability to handle confidential information with discretion and professionalism. 

• Experience with HRIS platforms; specific experience using UltiPro / UKG solutions preferred but not required. 

• Strong Excel skills and general technology knowledge (MS Office, web-based platforms, and portals, etc.) 

• Strong organizational skills, ability to multi-task, attention to detail and follow up are required.  

• Excellent written and verbal communication skills.  

• Task-oriented. High standards of quality and accuracy. 

• Proactive self-starter: ability to perform duties with minimal oversight.  

• Competitive salary commensurate with experience.  

• Relaxed dress code. Exciting, fast-paced business casual work environment! 

• Medical, dental, vision, life insurance and long/short-term disability benefits. 

• 401(k) retirement savings program with an outstanding company match. 

• Three weeks of pto, one week of sick time and one floater holiday per year in addition to paid Company holidays.  

• Healthy drinks/snacks provided in the company lounge space.