Personal Executive Assistant (Temp)

This is a full time temporary position. We anticipate the duration lasting approximately 16-20 weeks.

This role requires availability outside regular business hours and is a hybrid position, generally working from our Detroit office at least two days a week.

Detroit Labs is a digital innovation studio that transforms the way our clients do business by launching bold and cutting edge technology solutions that deliver key results. Since 2011, we’ve built genuine relationships with high profile clients based on respect, trust, and results. We foster a diverse and inclusive culture that values people - providing them with the tools, resources, and support they need to thrive professionally, exceed client expectations, and be themselves at work. We are seeking a motivated and organized Executive Assistant for a temporary position supporting our President. 

Executive Assistant at Detroit Labs

As an Executive Assistant, your primary role will be to provide administrative support for the President of Detroit Labs, who plays a key role in the Sales, Marketing, Product, and Design departments. In all of your work, you will anticipate current and future needs and develop actionable strategies to get ahead of them. You will play a direct role in maximizing the effectiveness of the President, helping him to better collaborate, connect, and execute. In this role, you will report directly to the President.

Average day of an Executive Assistant 

On an average day, you will work closely with the President to help manage his schedule with accuracy, attention to detail, and regard for both productivity and preferences. You will block time, schedule reminders, and ensure that he has the information he needs to complete key tasks. You will provide support and coordination for scheduling internal and external meetings, and will take ownership in project-managing logistics for on-site meetings involving him, as well as for local, national, and international travel. You will assist with personal tasks as needed and requested. 

• Diplomatic, sensitive, flexible, positive. Ability to balance assertiveness and support
• High initiative. Proactive and tenacious, takes on challenges without prompting
• Extraordinary organization, task management, and scheduling skills
• Self-managing with strong follow-through, able to plan, prioritize, and accomplish tasks without micro-management
• Impeccable written & verbal communication skills
• Ability to maintain grace and composure, accept and integrate feedback in a high-pressure, always-on environment 
• Ability to manage changing priorities and anticipate needs
• Ability to maintain discretion and confidentiality of sensitive information
• Prior experience in an executive support role is a bonus
• Ability to work from our Detroit office at a minimum of 2 days per week
• This role offers flexible working hours; however, availability outside of standard business hours will be required to provide comprehensive support

Please note: We will only be considering candidates that are local to the Metro Detroit area at this time.

Responsibilities

• Collaborate closely with the President daily to prioritize and schedule business tasks and meetings
• Maintain and manage executive calendar, proactively communicating and anticipating upcoming tasks and needs
• Coordinate all aspects of travel arrangements and logistics, including last-minute support or itinerary changes
• Schedule and coordinate personal tasks and errands as needed, including but not limited to: ordering meals and gifts, arranging personal travel accommodations, etc. 
• Liaise and maintain positive relationships with vendors that service our office
• Expense management

• Compensation for this role is on an hourly basis and is $30/hr. There are 1099 and W2 options based on candidate preference 
• Flexible work schedule
• A MacBook, or whatever equipment you need to do your work
• Thoughtful events and outings for you, your family, and friends