Technology Team Coordinator

We value inclusivity and diversity at Envato. Research shows candidates from neurodiverse and underrepresented backgrounds often only apply for roles if they meet all the criteria. We like to make our hiring decisions based on experience and passion, so if you’re keen to apply and need reasonable adjustments please let us know. We also encourage you to let us know the pronouns you use at any point during the recruitment process. 

About Envato 

Our focus is on helping people to complete their creative projects, with our author community earning every time that happens. Envato proudly impacts the lives of creatives all over the world, from web developers and graphic designers to marketers, videographers, photographers, and more. We’ve built a community where anyone can get their creative projects done, and where creators bring their ideas to life and in the process, earn a living doing what they love. It doesn’t get much better than that!

We are a global and rapidly scaling business. Blending purpose and profit, we're a passionate B Corp, committed to making a positive impact on the communities we engage in. You can read more about our purpose, mission, and values on our website.

We’ve embraced flexibility for a long time - where we can, let’s make work, work for you! We have an amazing office in the Colonia Americana neighborhood in Guadalajara, Jalisco, Mexico.

Role Purpose

The Technology Team Coordinator provides essential business and administrative support to the entire Technology department, ensuring smooth operations and effective coordination across teams and regions. This role facilitates communication, supports global events and initiatives, assists the Technology Leadership Team in executing strategic objectives, and manages the billing and invoicing process for technology systems. By streamlining administrative processes, overseeing financial workflows, and fostering cross-functional collaboration, the Technology Team Coordinator plays a critical role in the efficiency and success of the department.

Responsibilities and Objectives

Administrative & Operational Support

- Provide comprehensive administrative support to the Technology Leadership Team.

- Coordinate complex calendars, scheduling, and meeting logistics for Technology leaders.

- Maintain accurate records, manage documentation, and oversee administrative tasks, as required.

Meeting & Project Support

- Facilitate and support key cross-department and leadership meetings, including the Tech People People, Technology Leadership Team and System Ownership meetings.

- Take notes, track action items, and ensure timely follow-ups.

- Prepare materials and coordinate submissions for Technology All Hands and other cross-department meetings.

- Provide light project management support, tracking tasks and communicating progress using relevant tools.

Billing & Invoicing Administration

- Manage the billing and invoicing process for Technology systems.

- Liaise with the Finance team to ensure accurate tracking, timely payments, and financial alignment.

- Assist with other finance administration tasks, as required.

Event Coordination

- Support the planning, logistics and coordination of key technology division events, including internal knowledge sharing, meet-ups, workshops and Connect events.

Team Collaboration & Communication

- Support onboarding administration for new hires within the Technology department.

- Monitor and manage team schedules, including holidays, availability, and time management.

- Serve as a liaison between Technology, Facilities, People, and Finance teams for administrative and operational tasks.

Workplace Health and Safety

- Be aware and accountable to your responsibilities in relation to workplace health and safety obligations.  

Key Skills

- Proficiency in collaboration tools (Google Workspace, Slack, Zoom) and project management tools.

- Strong data analysis and reporting skills using Google Sheets or similar tools.

- Exceptional organisational and time management skills, with strong attention to detail.

- Ability to handle multiple tasks simultaneously, ensuring accuracy and efficiency.

- Excellent written and verbal communication in Spanish and English (additional languages are a plus).

- Independent, proactive, and adaptable, with a problem-solving mindset.

- Strong interpersonal skills, with ability to work effectively across diverse cultures and timezones.

- Team player with a positive, can-do attitude.

Knowledge and Experience 

- 2+ years of experience in administrative or support roles, preferably in a technology or global environment.

- Basic understanding of financial processes, including billing and invoicing administration for SaaS systems.

- Experience in internal communications and stakeholder coordination.

- Experience in event planning and organising team logistics and scheduling.

What we offer?

● 30 days - Christmas Bonus

● 12 vacation days (from the first year)

● 100% holidays bonus

● Private Health Insurance (SGMM)

● 5% Grocery Coupons (With legal cap)

● 5% Savings Funds (Fondo de Ahorro)

● Internet/electricity allowance (monthly paid)

• Profit-share, Mexican entity

● Round trip tickets around Mexico to a place you haven’t been twice a year.

● Unlimited ebooks

● Paid for educational courses that relate to your work

● Top line equipment

What next?

Submit your resume and answers to the below questions. Good luck!

About Us

- We’re BCorp certified & believe in succeeding sustainably as one global team.

- We’re committed to ensuring all our team feel welcome, included, and respected

- We support the flexibility to work from anywhere, great benefits above the law, generous parental leave, wellness programs, social connection and learning opportunities to help you grow.

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