Office Coordinator

Clean Earth is a leading provider of environmental services in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for hazardous and non-hazardous waste, contaminated soil, and dredged material. Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.

Every day our teams across the country take a hands-on, dedicated approach to recycling and beneficially reusing waste that would otherwise go into landfills. We value our employees as our most important asset, and this is reflected in many areas across our company including recently being named a 2024 Most Loved Workplace ®. We are committed to creating a positive work culture that fosters growth and development while ensuring the health and safety of our employees.

The Office Coordinator is responsible for providing administrative support to the management department to maintain Clean Earth’s Center of Excellence. This position involves and is not limited to, general office tasks, streamlining daily office operations, activities, and employee related functions.

• Welcome and interact with clients and visitors by phone and in person.
• Answer incoming phone calls, route to appropriate team members.
• Be the eyes and ears of the office, providing information, answering questions, and responding to requests.
• Carry out routine checks to maintain shared office spaces meet our safety and housekeeping protocols.
• Working closely with building landlord, maintain inventory of building access cards, including new and terminated employees, and fitness center waivers.
• Oversee and order office supplies and stationary items, anticipating needs and stocking supply stations.
• Review office equipment periodically and report maintenance issues.
• Report and track building maintenance issues and escalate any pertinent issues to the manager.
• Manage, sort, distribute incoming mail/deliveries, and prepare outgoing mail and packages.
• Provide department administrative support such as coordinating document signatures, process shipping and mail needs, document organization, and maintain records and documents for related departmental tasks.
• Perform work related errands as requested such as lunch pickup, mail drop off and/or pickup.
• Assist in coordinating and executing meetings and events while maintaining conference room calendars.
• Perform other reasonably related tasks as assigned by management.

• High School Diploma or GED
• 5+ years’ experience in an Administrative Assistant/Support role
• Proficient in Microsoft Office, with aptitude to learn new software and systems.
• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Familiarity with office equipment and applications (i.e. e-calendars and copy machines).
• Must have reliable transportation to complete occasional errands

Preferred Qualifications:

• IN notary license
• Must be able to regularly access and use general office equipment including phones, computers, multifunction printers, etc.
• Experience developing internal processes/workflows.
• Comfortable handling confidential information.
• Must be able to work in a busy, often distracting work environment that is generally climate controlled.
• Must be able to lift up to 20 pounds unassisted on a regular basis.
• Must be able to sit for long periods of time.
• Must be able to stand or walk for long periods of time.