Administrative Assistant

F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

Assigned Responsibilities*:

This position is to provide administrative support and reports into the Office Manager and/or Sr. Office Manager

• Process Vendor Accounts Payable Vouchers for payment
• Prepare vouchers – for general overhead items

• Verify Subcontractor Insurance for compliance with contract requirements

• Draft and send subcontracts and purchase orders

• Collect and review certified payrolls

• Coordinate vendor activities and payments for Division

• Collect and review waivers of lien

• Sort, distribute and process daily mail for the Division accordingly

• Filing (Maintain Division/Office Files)

• Order supplies

• Answer phone, and direct calls

• Greet visitors and guests

• General office support such as data entry, faxing and typing

• Responsibilities of Clerk

• Other duties as assigned

*Assigned responsibilities may include any or all of the above

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee or create any expectation of continued employment for any specified term and is subject to change by the employer as the needs of the employer and requirements of the job change.

• H.S. Diploma and minimum 3-years office experience required, preferably with a construction company.

• Knowledge of word-processing, spreadsheet(s), good communication and organizational skills are necessary.

F.H. Paschen is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.

Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401K matching
• Flexible spending account
• Life insurance
• Referral program
• Professional development assistance