Executive Assistant to CEO

We are Shop Fix Academy! We are a business consulting company for Auto Repair Shops. Our mission is to set Auto Repair Shop owners up for success; to give freedom and confidence to become the businessman/woman they were always meant to be. Our motto is “Fix the owner, Fix the shop”, and that’s exactly what we do; we make a real difference in people’s lives. We are more than just a coaching company that gives business advice and guidance. We lead, encourage, and inspire people to find their inner leader as individuals and owners.

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO and managing administrative duties and projects for Shop Fix Academy.

• Scheduling: calendar management for CEO, including meetings, appointments, travel and other commitments
• Communication: Liaising with internal and external stakeholders, including executives, clients, department heads and staff. 
• Meetings: sit in and take notes for business meetings, track and follow up on action items and distribute communications (notes, recordings, etc.) regarding meeting objectives, accountability and goals. 
• Organization: Work in tandem with CEO and department heads to develop and manage processes to streamline workflows, including SOPs, KPIs, new coach onboarding, client communication and reports.
• Projects: Assist in the preparation of reports, presentations, data collection and other tasks as needed
• Confidentiality: maintaining confidentiality and discretion  when dealing with sensitive and proprietary information

• Bachelor’s Degree in a related field, preferred
• 5 or more years of experience as an Executive Assistant 
• 5 or more years of experience with email and calendar management 
• 5 or more years of experience with the following software:
• G-Suite preferred 
• Microsoft Office preferred 
• Basecamp preferred
• Proven experience preparing, scheduling, and monitoring recurring meetings
• Excellent written and verbal communication skills
• Meticulous attention to detail 
• Ability to function well in a high-paced environment
• Works well under pressure and is able to meet tight deadlines
• Excellent organizational and time management skills
• Strong decision-making and problem solving skills

• An AMAZING work environment (you must enjoy having fun!)
• Being part of a fast-growing, family-oriented company!
• Health, dental, and vision insurance 
• Retirement plan with company match
• Christmas club program with company match
• Company-paid life insurance and long-term disability
• Short-term disability
• Critical illness and accident coverage
• Employee Assistance Program
• Paid time off
• Paid holidays

Shop Fix Academy is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.