Benefits and Payroll Specialist

We are seeking a detail-oriented Payroll and Benefits Specialist with 3 to 5 years of experience to support payroll processing, benefits administration, and compliance for our growing team. The ideal candidate will have expertise in multi-state payroll, HRIS systems, and benefits coordination. This role ensures timely and accurate payroll execution while maintaining compliance with federal, state, and local regulations.

Key Responsibilities:

1. Payroll Processing & Compliance

·       Process bi-weekly and semi-monthly payrolls for U.S. employees, ensuring accuracy and compliance with wage laws

·       Maintain up-to-date knowledge of federal, state, and local payroll regulations, including tax filings, wage garnishments, and overtime rules

·       Manage payroll-related year-end reporting, including W-2s and ACA compliance

·       Ensure payroll deductions and withholdings (e.g., benefits, 401(k), FSA, garnishments) are accurate

·       Assist with payroll system updates, tax agency registrations, and compliance audits

2. Employee Benefits Administration

·       Work closely with HR to administer employee benefits programs, including health insurance, dental, vision, life insurance, disability, flexible spending accounts (FSA), and wellness programs

·       Process benefits enrollment, new hires, terminations, and qualifying life event changes, ensuring timely updates in payroll systems

·       Track and coordinate leave-of-absence (LOA) and FMLA pay calculations and deductions

·       Assist employees with 401(k) contributions, employer matching, and loan repayments

·       Reconcile monthly benefits invoices and ensure accurate employer and employee contributions

·       Act as the primary point of contact for employee benefits inquiries, ensuring a high level of customer service

3. Payroll System Management & Reconciliation

·       Maintain payroll records and data integrity in HR/payroll systems (ADP Preferred)

·       Prepare journal entries and monthly account reconciliations related to payroll transactions

·       Process prior period adjustments and resolve discrepancies in payroll calculations

4. Accounts Payable & Vendor Management

·       Process vendor invoices, expense reimbursements, and corporate credit card transactions in a timely and accurate manner

·       Ensure proper invoice coding, approvals, and compliance with financial policies

·       Maintain accounts payable records, reconcile vendor statements, and follow up on outstanding invoices

·       Assist with annual 1099 reporting and tax compliance for independent contractors

5. Employee Support & Issue Resolution

·       Act as the primary contact for payroll and benefits-related inquiries

·       Research and resolve payroll discrepancies, wage disputes, and benefits issues

·       Provide guidance to employees on payroll taxes, benefit deductions, and retirement contributions

6. Audit, Reporting, & Process Improvement

·       Support internal and external payroll and benefits audits, ensuring timely and accurate documentation

·       Generate and analyze payroll and benefits reports for management and compliance reviews

·       Identify opportunities to streamline payroll, benefits, and accounts payable processes for greater efficiency

·       Ensure adherence to internal controls, payroll compliance policies, and financial best practices

Qualifications & Requirements

✅3-5 years of payroll and benefits experience, preferably in a multi-state or international setting

✅ Proficiency in payroll software (ADP, Workday, Paycom, or similar) and HRIS systems

✅ Strong knowledge of U.S. payroll laws, tax regulations, and compliance

✅ Experience handling 401(k) funding, benefits deductions, and LOA/FMLA payroll adjustments

✅ Exceptional attention to detail and ability to manage multiple payroll cycles

✅ Strong analytical and problem-solving skills with a customer-service mindset

✅ Proficiency in Microsoft Excel and payroll reporting tools

✅ Bachelor’s degree in Accounting, HR, Finance, or related field (preferred)

Flare is proud to foster a diverse, equitable and inclusive company culture that embraces all people; This is key to who we are, what we do and what we believe. To ensure that we continue to incorporate everyone’s perspectives and experience, we never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. All your information will be kept confidential in accordance with applicable laws and regulations. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application process. Please contact us to discuss any accommodations you think you may need.

TO ALL AGENCIES:Please, no phone calls or emails to any employee of Flare about our openings. All resumes submitted by search firms/employment agencies to any employee at Flare via email, the internet or in any form and/or method will be deemed the sole property of Flare, unless such search firms/employment agencies were engaged by Flare for this position and a valid agreement with Flare is in place. In the event a candidate who was submitted outside of the Flare agency engagement process is hired, no fee or payment of any kind will be paid.