Office Manager, Egypt

About Flat6Labs

Flat6Labs is the MENA region’s leading seed and early-stage venture capital firm, currently running the most renowned startup programs in the region. Annually, Flat6Labs invests in more than 100 innovative and technology-driven startups, enabling thousands of passionate entrepreneurs to achieve their daring ambitions and ultimately become their institutional co-founders.

Launched and headquartered in Cairo in 2011, Flat6Labs has multiple offices across the region, with ongoing plans to expand into other emerging markets. 

For more information, visit www.flat6labs.com

About the role

Flat6labs Office Manager is responsible for the organization and coordination of administrative operations, procedures, and resources to facilitate organizational effectiveness and efficiency of the Egypt office.

Main Responsibilities:

Office Management

• Manage the daily operations of the office, including supplies, facilities, vendors, and equipment maintenance.
• Oversee administrative staff and coordinate office activities to ensure a smooth workflow.
• Maintain office policies and procedures, ensuring compliance with the company standards and regulations.
• Act as the main point of contact for office-related matters such as building management, mail, deliveries, and supplies.
• Organize and maintain physical and digital filing systems and ensure data accuracy and confidentiality.
  

Team Support

• Provide comprehensive administrative support to Flat6Labs teams.
• Coordinate and book domestic and international travel (flights, accommodations, transport, visas).
• Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones.

Event & Meeting Coordination

• Plan and coordinate internal and external meetings, including team off-sites, board meetings, and client visits.
• Manage logistics for events such as venue bookings, catering, and materials preparation.

Financial Support

• Support light bookkeeping tasks such as invoice tracking, expense reports, and petty cash reconciliation.
• Liaise with facility management vendors, including cleaning, catering, and security services
• Perform miscellaneous job-related duties as assigned.

• Proven experience, at least 5 years, as an Office Manager, Executive Assistant, or similar administrative role.
• Excellent organizational and multitasking skills with a strong attention to detail.
• Proficiency in MS Office (Word, Excel, Outlook) and productivity tools (e.g., Google Workspace, Zoom, calendar apps).
• Experience handling travel arrangements and calendar management for senior leadership.
• Strong communication skills, both written and verbal.
• Discretion and confidentiality when handling sensitive information.
• Ability to work independently, take initiative, and problem-solve in a dynamic environment.

Bonus if You Have

• Experience working in a multicultural environment.
• Knowledge of project management tools (e.g., Notion, Clickup).

What’s in it for you?

• Get the chance to work with high-potential growth startups and bright entrepreneurs from different backgrounds.
• Engage in the buzzing startup community in the MENA region.
• Work in an environment supporting creativity and proactivity, and be part of a small, dynamic team.
• Competitive package including medical insurance at one of the top medical insurance providers.
• Hybrid working model & Flexible working hours