Accounts Payable Specialist

JOB SUMMARY:

The Accounts Payable Specialist is responsible for: preparation of the accurate, timely and compliant delivery of payments for all communities, support center and answering inquiries from team members and vendors.

ESSENTIAL JOB FUNCTIONS:

• Reviews the invoice information in the accounts payable system to ensure it is accurate, the invoice has been appropriately reviewed, and payment is going to be made by the required deadline.
• Verify, process and record invoices in accounting system to ensure they match purchase orders and/or receipts and are properly submitted to the appropriate workflow for approval and timely payment.
• Timely monitoring of payments to prevent delays and penalties, process payments and safe guarding the organizations assets.
• Reconciles accounts to identify and address discrepancies and outstanding balance.
• Works in collaboration with procurement team to maintain up to date vendor profiles, strengthening vendor relationships and resolving disputes efficiently.
• Must have excellent verbal and written communication skills; works closely with management, team members and vendors on payment questions
• Must follow the documented process; have the knowledge to handle issues as they arise, and escalate issues as need.
• Organize, secure, and file accounts payable documents
• Assist in the preparation of IRS Forms form 1099 for all locations.
• Prepare correspondence, forms, reports, or other documents as needed to support the general accounting staff.
• Follow all organizational internal controls in the accounts payable functions.
• Assist with general accounting data entry and other projects as assigned.
• Communicate with team members, management, residents, and others in a courteous and professional manner. Maintain a culture of customer service and respect in the accounts payable team.
• Comply with applicable federal, state and local laws, rules, and regulations; maintains knowledge of and follows all company policies and procedures.
• Obtain knowledge and demonstrate the principles of Lthe company, person directed care and successful aging philosophies and their inherent core values of commitment, respect, compassion, dedication, team work and quality. Team member will support, actively participate and act in accordance with the principles of the company service culture and be familiar with and fluent in the language and service pillars of the company
• Maintain regular and punctual attendance at work and meetings.

• Associate degree in accounting or finance; or an equivalent of two years of hands-on accounts payable experience.
• Working knowledge and experience with Coupa, NetSuite and Workday is preferred.
• Ability to administer confidential information in an appropriate manner.
• Excellent organizational, time-management, interpersonal, written and verbal communication skills.
• Detail oriented, with problem solving skills to ensure accuracy.
• Excellent computer skills and the ability to navigate through systems.
• Must be self-motivated and work independently as well as collaboratively as part of a team.
• Advanced English
• Open to hybrid scheme in Guadalajara

Awesome Benefits for Our Team! 🚀✨

• 🎄 Christmas Bonus: 30 days, to be paid in December.
• 🩺 Major Medical Expense Insurance: Coverage up to $20,000,000.00 MXN.
• 🩹 Minor Medical Insurance: VRIM membership with special discounts on doctor’s appointments and accident reimbursements.
• 😁 Dental Insurance: Always smile with confidence!
• 💼 Life Insurance: (Death and MXN Disability)
• 🌴 Vacation Days: 12 vacation days in accordance with Federal Labor Law, with prior approval from your manager. + 📅 Floating Holidays: 3 floating holidays in addition to the 7 official holidays in Mexico.
• 📱 Cell Phone Reimbursement & Transportation Subsidy.
• 🌐 Hybrid Scheme: Enjoy the best of both worlds, remote and in-office work.
• 🌍 Multicultural Exposure: Work with operations within Mexico and United Satates.
• 🎉 MezTal Internal Events: Strike a healthy balance between your professional and personal goals.
• 💸 Exclusive Discounts: Benefits with different companies for being part of MezTal.
• 📚 Academic Agreements: Access to national universities and language schools.
• 🚀 Career Growth: We will search the best conditions for progressing in your career.