Bilingual Office Manager

About Us:

Freedom Preparatory Academy Charter Schools (www.freedomprep.org) is a network of PreK-12 free public charter schools serving students in Memphis, TN, and Birmingham, AL. Our mission is to prepare all students in grades PreK-12 to excel in college and in life. Since our founding in 2009, we have grown from a class of 96 sixth grade students to now serving over 1950 students across multiple campuses. In 2024, we expanded into Birmingham, AL, starting with grades K-1, with plans to grow to a K-5 campus. 

At Freedom Prep, we are committed to transforming education for students of color across the South, ensuring they have access to high-quality educational opportunities that empower them to thrive. Over the past 15 years, our students have consistently exceeded both local and state averages in math and have surpassed local benchmarks in English Language Arts on state assessments. Our mission is guided by three core beliefs: every child deserves the right to a high-quality public education, character development is essential to student success, and exposure to diverse opportunities builds the confidence and skills needed to excel in college and in life.

At Freedom Prep, we cultivate a structured, academically rigorous environment that fosters excellence in core subjects, promotes advanced academic skills, and encourages students to embody the core values of Respect, Responsibility, Integrity, Excellence, and Community.

POSITION OVERVIEW

The School Bilingual Office Manager position is responsible for assisting with the day-to-day operations at one school site within the network. This position reports to the Dean of Operations and works as a key member of the school operations team. The primary role of the School Office Manager is to warmly greet visitors in person by phone, serve as the school bookkeeper, handle mail, assist students needing medical attention, and keep the front office running smoothly. Working in a shared office environment alongside the Operations Manager/Student Records Coordinator, the right candidate will also go above and beyond to provide excellent customer service to the students, faculty/staff, guests, and families of Freedom Prep. The School Office Manager will be housed at a school site and will be expected to arrive no later than 30 minutes prior to the start of school and leave no earlier than 30 minutes after dismissal is complete.

ESSENTIAL JOB FUNCTIONS

Makes each visitor and caller to the office feel welcome and valued.

Perform receptionist duties such as answering phones, and greeting visitors exemplifying professionalism and superb customer service. 

Serve as the school bookkeeper, responsible for processing student payments and faculty/staff requisitions under the direction of the Dean of Operations.

Manages incoming and outgoing mail.

Ensures that the contents of deliveries align with the corresponding packing slip and proper delivery location.

Manages the substitute teacher placement system under the direction of the Dean of Operations.

Runs daily attendance reports to provide updates to the Dean of Operations and Head of School. 

Communicates with the school lunch vendor to ensure the proper number of lunches are prepared at school and during field lessons. 

Provides general clerical duties, including preparing correspondence and forms, emails, fax, file, and scanning of documents. 

Assists with the coordination of field lessons under the direction of the Dean of Operations.

Assists with the coordination of travel arrangements for faculty and staff under the direction of the Dean of Operations.

Assists with the execution of Staff Orientation, Teacher Appreciation, Wellness Wednesdays, etc.

Assists with maintaining the general culture and beauty of the building by creating bulletin boards, and maintaining the cleanliness/organization of the Staff workroom, Wellness room, and Mother’s Room. Serves as the backup nurse when necessary.  

May be asked to open or close the building for the day.

May be asked to dispense office and classroom supplies to the faculty/staff.

Exemplifies the Freedom Prep core values at all times.

Performs other job-related duties as assigned by the Dean of Operations. 

FREEDOM PREPARATORY ACADEMY SCHOOL OFFICE MANAGER

MINIMUM QUALIFICATIONS

A Bachelor’s degree from an accredited college or university in business management, business administration, or a closely related field and two (2) years in a school setting or 3 years in an office management/bookkeeping role, or an equivalent combination of education, training, and experience that will allow the successful performance of the assigned job duties. Bi-lingual candidates (Spanish and English) are encouraged to apply.

PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES

Proficiency using Concur/SAP or other financial software applications, Google Suite, and Microsoft Office.Excellent verbal and written communication skills (preferably in English and Spanish)Experience with working in under-resourced communities serving families and/or students.Strong interpersonal skills and demonstrated ability habit of treating people with respect and kindnessMotivated team player who is committed to Freedom Preparatory’s standard of excellenceStrong work ethic and enjoyment of a challenging, dynamic, fast-paced work environmentStrong time management and solution-oriented approach to problem-solvingA strong commitment to supporting educators and the overall mission of Freedom Preparatory Academy

We are excited that you are inspired or called to learn more about our mission, values, and potential opportunities. We’d encourage you to explore a few additional resources about us, the recent investment for what’s possible, and why you should consider our community as a place for you to become a part of. We are one of the few networks that centers the whole person and their needs to thrive and support themselves and their families in the South.

BENEFITS AND COMPENSATION: At Freedom Prep, we prioritize transparency in everything we do. We believe that open communication fosters trust and collaboration. As part of this commitment, we make our salary scales available online for you to view, ensuring clarity and fairness in our compensation practices. You can view our compensation scales on our website. Please click HERE to be redirected.

Check out some of the unique and rare benefits here, including but not limited to: 

-Paying higher, scaffolded teacher salaries from Year 1 to retirement stage

-Zero dollar monthly premium options, including holistic options such as chiropractic or acupuncture care (TN ONLY)

-Focus on staff well-being and collective care through our Adult Social-Emotional Learning

-Support in obtaining licensure

COMMITMENT TO DIVERSITY: Freedom Preparatory Academy is actively seeking to build a diverse and experienced team of educators. We do not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity employer.