Project Coordinator

Responsibilities

• Responsible for CRM data entry including contacts, firms and activities, ensuring that our business development efforts and client relationships are being tracked.
• Sets up and maintains project records in Deltek Vantagepoint, from pursuit stages through project close out.
• Sets up and maintains project specific network and Outlook folders.
• Assists Project Managers with the project planning process including entering initial project plans and adjusting timeframes/dates/assignments as needed. Prepares monthly customer billing invoices and assembling client project status reports, pay applications, and lien waivers as needed.
• Supports Project Managers with Forecasting input and updates.
• Provides and helps to review project reports to ensure the team stays on time and on budget.
• Runs weekly timesheet reports and assists in the review process to ensure accurate recording of project team time.
• Record daily bank deposits in our accounting system.
• Process credit card payments from clients.
• Serves as a Deltek Vantagepoint resource for Project Managers and staff on their team.
• May perform other duties as requested, directed, or assigned.

You will love our Full-Spectrum Approach™! It provides our team with a deeper understanding and appreciation for all aspects of the development process. Across all 11 in-house disciplines, each team brings a multidisciplinary mindset to every project every single day.

Qualification

• Associate’s or Bachelors degree in Business Administration, Accounting or Finance preferred or equivalent work experience.
• Typically, 2+ years of progressive experience in project administration or project accounting. Background in an architectural, consulting engineering, interior design, or professional services firm is preferred.
• Highly organized and detail oriented.
• Deltek Vision/Vantagepoint experience preferred but not required.
• Proficient in preparing various reports, balancing, and reconciling data, and identifying discrepancies and determining proper courses of action.
• Exercises good judgment demonstrates sound decision-making skills and maintains confidentiality.
• Ability to work both in team and independent situations. Flexible and adaptable to changing situations in an evolving environment. 
• Effective interpersonal and communication skills. Responsive to client and employees’ inquiries and ability to resolve problems. 
• Strong computer skills, including proficiency in various accounting software systems and Microsoft Office.
• Performs in a disciplined and thoughtful manner within a team environment.
• Conducts oneself consistently in a positive and professional manner.
• Ability to multitask and establish priorities.
• Ability to maintain a high-performance level in a fast-paced, accountable environment.

The estimated starting base salary for this role is $$55,000 - $60,000

Why Galloway?

Collaboration, people, and community are highly regarded values at Galloway. We continually strive to provide an exceptional environment that fosters our purpose of "enriching people's passions." Through our training opportunities, Associate Program, and culture of "promote from within," your growth potential has no limit. We want you to bring your entrepreneurial spirit, work ethic, and unique skillset to our team

We are proud of the many awards we have received that reflect our focus on great teams, quality of services, and continued growth.

As a people-focused company our employee benefits are 100% paid, providing some of the best benefits in the industry. You may also be eligible to receive biannual bonuses and profit sharing.

If you require an accommodation, we are happy to discuss this with you. Please contact our People Department: People@GallowayUS.com