Manufacturing Machine Maintenance Administrative Assistant

Gwynedd Manufacturing, a growing defense contractor located in North Wales, PA, is a state-of-the-art manufacturing facility dedicated to producing quality products for the U.S. Department of Defense and various U.S. Federal Law Enforcement Agencies. As an innovative company offering a wide array of products, we strive to continuously develop new technology and drive process improvement.

The Manufacturing Machine Maintenance Administrative Assistant plays a crucial role in supporting the Machine Maintenance Department by performing a variety of administrative tasks to ensure smooth operations. This position requires strong organizational skills and the ability to work effectively in a fast-paced environment.

Responsibilities

• Assist in coordinating and scheduling maintenance activities for all machinery.
• Maintain and update maintenance logs, reports, and records.
• Communicate with vendors and service providers for parts and service quotes.
• Handle incoming maintenance requests and prioritize tasks accordingly.
• Perform data entry and assist in generating maintenance reports.
• Support the Machine Maintenance Manager with various administrative duties.
• Maintain a filing system for documents and communications.
• Help prepare for management meetings by compiling necessary reports and documents.

• High school diploma or equivalent; associate degree preferred.
• 2-3 years of administrative experience in a manufacturing or industrial setting.
• Proficient in Microsoft Office Suite, especially Excel and Word.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize effectively under pressure.
• Experience with maintenance management systems is a plus.

Gwynedd Manufacturing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties and responsibilities. Management reserves the right to assign or reassign duties to this job at any time.

• Medical – IBC
• Dental –  The Standard Insurance Company
• Vision – IBC – included in medical premium
• Company Paid Life Insurance – The Standard Insurance Company
• Group Additional Life and AD&D Insurance-The Standard
• Group Short and Long Term Disability Insurance- The Standard
• 401 (k) w/ match – Aon (VOYA) (90 Days after full-time hire)
• Paid Time Off (PTO)
• 10 Company Paid Holidays
• Complimentary breakfast and lunch everyday for all employees