Finance and Operations Coordinator - Candle Studios

Candle Studios is adding a Finance & Operations Coordinator to their team!We're looking for folks who are super organized, detail-oriented, and excited to keep our legal, corporate, compliance and finance operations running smoothly. You’ll help manage a diverse group of entities across the Candle Studios family (think lots of cool media brands including Hello Sunshine & Moonbug!)—focusing on US entity formation and management, while also getting involved in key finance initiatives including compliance. This is a fantastic role if you enjoy working behind the scenes to make big things happen in a dynamic, fast-paced environment.

What You’ll Do:

• Support cross-functional finance projects from start to finish, ensuring timely execution, clear communication, and alignment with business goals.
• Management of team calendar for filing/submission deadlines related to compliance and tax so we never miss a beat. You’ll also assist with filing, preparation, and distribution as necessary.
• Coordinate and direct documents to appropriate parties, obtain approvals as necessary
• Facilitate team meetings, track deliverables, and streamline processes to enhance efficiency.
• Help set up, maintain, and occasionally wrap up various legal entities (corporations, LLCs, etc.).
• Collaborate with corporate service providers to ensure compliance with US federal and state registrations, as well as non-US entities.
• Support any internal governance policies and external compliance to keep everything running smoothly.
• Maintain and provide support for corporate insurance policies, including renewals, timely submissions, and coordination with both internal stakeholders and external brokers.
• Provide limited support when it comes to finance and accounting vendors, including auditors, tax consultants, and service providers – you’ll manage contracts, monitor performance, and negotiate favorable terms.
• Ad hoc projects and office support
• Provide light administrative support to senior level executives including scheduling meetings, managing correspondence, organizing databases, and basic data entry.

What We’re Looking For:

• Bachelor’s degree and 3+ years’ administrative experience; previous support of Finance team preferred
• Working knowledge of corporate finance with entertainment industry a plus; ability to recognize and extract critical data and information from materials and documents desired
• Strong proficiency with MS Office
• Ability to prioritize and manage a high volume of competing tasks independently, in a fast-paced, dynamic environment
• You’re comfortable with entity formation, corporate governance, and compliance, and have experience managing projects within complex organizational structures.
• Proven ability to handle confidential and sensitive information.
• You’re a clear communicator—both in writing and in person—and can confidently work independently.
• You love staying organized and getting things done.
• You can juggle multiple projects and deadlines without breaking a sweat.

This position offers an estimated base salary range of $65,000 - $75,000.

Benefits include:

• Comprehensive Health Care Plan (Medical, Dental & Vision)

• Retirement Plan options (401k, IRA)

• Life Insurance (Basic, Voluntary & AD&D)

• Generous Paid Time Off (Vacation, Sick & Public Holidays)

• Family Leave for Maternity and Paternity needs

• Short-Term and Long-Term Disability Coverage

At Hello Sunshine, we want team members with diverse and distinctive voices, dedicated to the mission of changing the narrative for women. Hello Sunshine is an equal opportunity employer, committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws.