Administrative Coordinator

We are Hiflylabs, an AI and data company. A lab of highflyers. People, who always strive for more. Humans trained on data and algorithms. Geeks at the leading edge of technology. A community we all enjoy belonging to.

In about 10 years Hiflylabs turned from a collective of like-minded friends into a much larger diverse group of 250+ people with various backgrounds, who know that no business today can thrive without building on their data. Want to be a part of our story? Let's work together!

Check out our Website, LinkedIn page and YouTube channel to get an insight into who we are and how we work!

Key Responsibilities

• Oversee and administer the entire contracting process lifecycle from initiation to closure
• Monitor and manage contract amendments
• Review and understand legal documents, identify and assess potential risks, and consult with external lawyers when necessary
• Collaborate with project managers and business unit leaders to ensure the prompt and efficient finalization of contracts
• Handle signing, and manage digital and physical copies
• Create and maintain internal records of active, ongoing, and closed agreements.
• Provide reports based on internal records as requested
• Organize relevant meetings and discussions, and book meeting rooms
• Participate in meetings if necessary, write and distribute memos

Requirements

• At least 3 years of experience in a similar role
• Fluent in English, both spoken and written
• Native Hungarian language proficiency
• Experienced with MS Office suite and Google Workspace
• Proficient in drafting, reviewing, and managing agreements and overseeing the contractual process
• Ability to work one day per week in the office. We are flexible regarding the specific day
• Ability to commit to a minimum of 30 hours per week. While full-time employment is preferred, we are open to considering part-time arrangements

Personal traits

• Excellent organizational, communication, and interpersonal skills
• Strong attention to detail and a commitment to high-quality work
• Advanced analytical and problem-solving abilities
• Highly self-motivated, able to work independently as well as in a team
• Reliable business judgment and a proactive, independent work style

Nice to have

• Legal Assistant qualification or experience
• Office Manager / Administrative Manager / Executive Assistant experience

Why us?

✅ Data-driven innovation & human-centered culture – We combine cutting-edge technology with a supportive, growth-oriented environment.

✅ Global projects & advanced technologies – Work with international clients (New York, Netherlands, Sweden, Scotland) and explore the latest digital tools.

✅ Flexibility & empowerment – Enjoy the freedom to work how it suits you best, with trust, autonomy, and a strong work-life balance.

✅ Continuous learning & fun community – Benefit from mentoring, career development opportunities, and a vibrant team culture with exciting events. 🚀