Office Manager

Brown RISD Hillel

Role Overview

Brown RISD Hillel (BRH) is seeking a detail-oriented Office Manager to help oversee various processes for our award winning, fast growing non-profit. Reporting to the Executive Director and in partnership with our offsite bookkeeping team, Jitasa, the Office Manager oversees day-to-day accounting tasks as well as data entry in our donation management system, Little Green Light. This position will also play a role in the administration of payroll and supporting processes, as well as calendar management for the Executive Director. Candidates seeking to be part of a team making a transformative impact on Jewish life at one of the leading academic ecosystems in the country have the opportunity to help BRH function smoothly so we can create thriving Jewish life on campus.

What You’ll Do

• Financial Coordination
  • Code income and expenses, answer coding questions from the offsite bookkeeping team.
  • Manage the relationship with the offsite bookkeeping team - ensuring they have all necessary information for record keeping and reporting and coordinating with key stakeholders to gather information as needed.
• Fundraising Support
  • Accurately enter gift and donor details into donor management system
• Payroll Administration
  • Approve payroll for processing
  • Onboarding/offboarding staff in payroll system
• Schedule Management
  • Coordinate meetings, logistics and more for Executive Director 

On a day to day basis you will

• Send check donations with coding to offsite bookkeeping team via email
• Input donation details into donor management system and complete necessary follow up tasks
• Respond to expense coding questions submitted through accounting client portal
• Forward bills to appropriate location
• Approve bills for payment once the offsite bookkeeping team has set them up
• Approve payroll for processing
• Set up new employees in the payroll system
• Code credit card expenses
• Oversee petty cash management
• Provide bank statements to accounting firm
• Assist Executive Director in scheduling meetings with key stakeholders
• Coordinate logistics for Executive Director and other staff as necessary 

What You’ve Accomplished

• A background in organizational financial coordination.
• Comfort with computers and web or cloud-based systems is essential.
• Experience in calendar management and non-profit HR administration is ideal.
• Candidates should have at least a bachelor’s degree and at least 3-5 years of relevant experience. 

What You’ll Bring to the Job

• You are a systematic, creative problem solver with great attention to detail and excellent interpersonal and communications skills.
• You are a self-starter who also works well as part of a team.
• You are cool under pressure, enjoy people of all ages (especially college students) and enjoy helping an organization advance. 

What You’ll Receive

• Competitive salary in the non-profit marketplace. The salary range for this role is between $50,000 and $60,000, based on experience.
• A comprehensive benefits package, including health insurance, retirement plan, Life, AD&D and Long-Term Disability (LTD) insurances, Flexible Spending accounts, generous vacation/sick time, and parental leave.
• Great professional development, mentoring, and skill building opportunities.

About Brown RISD Hillel

Brown RISD Hillel is a nationally recognized leader in Jewish campus engagement, and is the gateway to Jewish life for students at Brown University and Rhode Island School of Design (RISD). More than a center for Jewish programming and ritual, Hillel is an integral part of the social, cultural, educational, and political life for students. Brown RISD Hillel is situated in the historic College Hill neighborhood of Providence, R.I., a cool urban center for creative entrepreneurs, recent grads, and young families. 45 minutes from Boston and just a short drive to beautiful New England beaches, Providence is a desirable emerging city, hosting a diverse and vibrant Jewish community with kosher restaurants and multiple synagogues. Brown RISD Hillel is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.