Admin Assistant

We are seeking a highly organized and proactive Administrative Assistant to support our CEO with essential administrative tasks. This role requires strong English proficiency, excellent communication skills, and the ability to manage multiple priorities effectively.

This is a part-time position, 20-hours per week and will follow US business working hours.  

Duties and Responsibilities

• Review and organize the CEO's emails to identify action items.
• Summarize key points and follow up as needed.
• Schedule and coordinate meetings with internal and external stakeholders.
• Prepare and distribute meeting agendas and relevant materials
• Manage the CEO's calendar, ensuring optimal scheduling and minimal conflicts.
• Anticipate and address scheduling needs proactively.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation.
• Ensure itineraries are well-organized and align with the CEO’s schedule

• Proven experience in administrative or executive assistant roles.
• Excellent written and verbal communication skills in English.
• Strong organizational skills with attention to detail.
• Proficiency with scheduling tools and email management systems.
• Familiarity with international travel processes and logistics.
• Ability to work independently and handle sensitive information with discretion.

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

• Permanent remote work flexibility
• Paid Time Off
• Health Maintenance Organization (HMO) coverage
• Annual performance bonuses
• Dedicated coaches offer an extra channel of support and skill-building
• Opportunities for professional growth

At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.