Executive Assistant - job 1 of 3

Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.

We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

Are you ready to play a key role in driving innovation within the fast-paced world of infrastructure and construction? We’re looking for a  Executive Assistant to join Informa Markets’ Infrastructure & Construction group—our largest business group with diverse profit streams across ten major events.

This role goes beyond administrative tasks; it offers a chance to be at the forefront of impactful projects and strategic initiatives that influence the industry. You will attend strategic meetings with executives to gain valuable insights into high-level planning and understand the company’s strategic goals. As a liaison between leadership and the broader team, you'll help communicate these initiatives effectively, Track project progress, and provide regular updates to the leadership team. Keeping a pulse on the projects that will continuously shape our group’s direction and success.

Role Accountability and Duties

• Administrative Support:
  • Manage and maintain the SVP's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Handle correspondence, prepare reports, and create presentations as needed.
  • Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Process expense reports for SVP and other senior leaders as necessary.
  • Ensure all administrative tasks are completed accurately and delivered with high quality and in a timely manner.
• Project Management:
  • Assist in the management of various projects, ensuring timelines are met and deliverables are completed.
  • Track project progress and provide regular updates to the leadership team.
  • Coordinate with different functional groups to gather information and ensure project goals align with company objectives.
• Strategic Planning Participation:
  • Attend strategic planning meetings and sessions as an observer, taking detailed notes and providing logistical support.
  • Compile and organize information discussed in strategic meetings to assist in decision-making processes.
  • Maintain a comprehensive understanding of the company’s strategic goals to better support the SVP and leadership team.
  • Opportunity to travel to trade shows in varying on-site support and functional roles. 
• High-Level Communications:
  • Draft, proofread, and edit high-level communications, including emails, reports, and presentations.
  • Serve as a liaison between the leadership team and external partners, including associations and key customers, ensuring effective communication and follow-up.
  • Handle confidential and sensitive information with the utmost discretion and professionalism.
• Relationship Management:
  • Build and maintain relationships with key stakeholders, both internal and external, acting as a point of contact to ensure their needs are met and their concerns are addressed promptly.

 What you bring to the team:

• Minimum of three years of administrative or similar professional experience
• Excellent time management skills
• Able to handle confidential information with discretion and professionalism
• Proficiency with Word, Excel, PowerPoint
• The ability to work well without close supervision
• The ability to multitask
• Keen attention to detail
• Strong organizational skills
• Excellent customer relations skills
• The ability to work long hours during peak business times
• Ability to travel to trade shows and meetings as needed

The range for this position is $65,000- $80,000, based on experience

This posting will automatically expire on 2/21/2025

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

Our benefits include: 

• Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive, and we support a range of working patterns
• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year 
• Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount 
• Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
• Recognition for great work, with global awards and kudos programs 
• As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

See how Informa handles your personal data when you apply for a job here.