Executive Assistant - job 1 of 2

We’re part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100.

Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections.

We run around 800 events each year, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses.

We are seeking an Executive Assistant to provide exceptional administrative support to the Group President of Informa Connect Foodservice and our Chicago office. In this vital role, you will ensure smooth operations and serve as a key liaison, facilitating effective communication and collaboration between the Group President and the divisional leadership team. Your contributions will help the leadership team function efficiently, ultimately advancing our mission and goals. 

What You'll Do

Administrative Support

• Coordinate complex executive meetings across multiple time zones
• Manage domestic and international travel arrangements, including accommodations and visas
• Handle expenses and invoice processing across multiple systems
• Arrange internal and external meetings, prepare agendas, and manage logistics
• Prepare and edit communications, including proposals, presentations, and reports

Operational Support

• Support the group president and divisional leadership team in managing projects and key initiatives
• Maintain and organize files, reports, and documents
• Build and maintain strong relationships with stakeholders at all levels
• Coordinate social engagements and team events

Team Coordination & Initiative

• Act as a liaison between the group president and key leaders across the business
• Handle confidential matters with discretion
• Assist with special projects as directed by group president and senior leadership team

 Facilities

• Oversee organization of breakroom, meeting rooms, storage areas, reception, and common areas

• Experience supporting senior executives in large, fast-paced organizations
• Strong proficiency in Microsoft Office Suite and ability to adapt to new systems
• Experience managing complex calendars, international travel, and expense systems
• Reputation for integrity, commitment to excellence, and results-driven performance
• Positive, energetic personality with an entrepreneurial spirit and "get things done" mentality

The range for this position is $60,000- $65,000, based on experience.

This posting will automatically expire on 2/11/2025

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

Our benefits include: 

• Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive, and we support a range of working patterns
• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year 
• Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount 
• Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
• Recognition for great work, with global awards and kudos programs 
• As an international company, the chance to collaborate with teams around the world             

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

See how Informa handles your personal data when you apply for a job here.