Executive Assistant

introduction

Inner Circle is a 21st century consultancy for 21st century challenges, aiming to deliver strong public services and thriving places so everyone can live a good life. The big missions of local government and its partners are our purpose. Our success lies in the success of future leaders to maintain their organisations’ relevance and viability in a world marked by inequalities, and inadequacies in the public response.

We are looking for exceptional people that are adaptable, flexible and able to deploy their skills and experience across multiple sectors and client environments. We work as an independent consultancy, as an embedded team within our client organisations, or leading a group of specialist advisors.

Summary of Job Role:  

We are looking for a highly organised and proactive Executive Assistant to support our CEO and two Managing Directors (MDs) in our dynamic workplace. This pivotal role blends executive support with strategic administrative responsibilities in a fast-paced environment.

As the Executive Assistant, you will act as a key liaison between senior executives and internal/external stakeholders, ensuring seamless communication and efficient operations by maintaining utmost discretion. You will manage executive calendars, coordinate meetings, prepare reports and presentations, and oversee workflow management.

Your exceptional attention to detail, time management, and interpersonal skills will be essential in driving efficiency and supporting key initiatives. This role offers a unique opportunity to work closely with senior leadership, contributing to our success while gaining valuable exposure to high-level business operations.

 Key Tasks & Responsibilities:

Executive Support & Diary Management

• Proactively manage complex calendars, scheduling meetings and ensuring seamless workflow.
• Handle correspondence, screening and prioritizing emails and calls.
• Plan, coordinate, and prepare for key meetings, including agendas, briefing documents, and action follow-ups.
• Manage travel arrangements, accommodations, and itineraries for the CEO & MDs.

Project & Administrative Support

• Oversee the governance papers process and track executive approvals.
• Prepare reports, presentations, and business documents for key initiatives.
• Ensure efficient information flow between the executives and teams.
• Assist with event planning and coordination of internal/external engagements.

Stakeholder & Workflow Management

• Act as the primary point of contact for internal and external stakeholders.
• Work closely with senior leadership to support strategic projects and business operations.
• Ensure confidentiality while handling executive communications and critical company matters.

• 2 -3 years proven experience as an Executive Assistant or in a similar administrative role, preferably in a dynamic, high impact working environment.
• Exceptional organizational skills with the ability to manage multiple priorities efficiently.
• Strong written and verbal communication skills, with an emphasis on professionalism.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information is essential.
• A proactive and solution-oriented mindset with a strong attention to detail.
• Collaborative mindset with a commitment to delivering measurable impact.

Personal characteristics:

Individuals who thrive in Inner Circle typically have the following characteristics:

• Natural curiosity
• Have an intolerance of inertia
• A strong work ethic and organisation skills
• The ability to lead and form part of a team
• Enjoy deploying their skills and expertise to issues outside their sphere of experience
• The desire to be the best at what they do
• Can communicate complex issues in written and oral form
• The ability to notice, interpret and anticipate concerns and feelings and to behave appropriately
• Treat client's problems as though they are their own
• Good critical thinkers
• Focused on beneficial outcomes
• Are self-starters; can identify what needs to be done and get on with it
• Understanding of one or more of the subject matter disciplines we work with regeneration, property development, public policy, housing, and education.

Discretionary Performance related Bonus  

3%-5% contributory pension 

Healthcare & Death in Service Insurance  

Competitive Leave Policy

Mobile phone 

Laptop (MacBook Pro or ThinkPad) 

One-off allowance to support your work-from-home setup