Administrative Assistant

This position involves overseeing the work of professional staff on routine to moderately complex tasks, relieving an executive of administrative responsibilities, and performing related duties as needed. The employee regularly manages general tasks to free up the executive from administrative details, handling duties that do not require their personal attention.

Key responsibilities include acting as a liaison between the executive’s office and various offices, such as the governor’s office, departmental staff, other state and federal agencies, local entities, and community organizations. The role also involves attending legislative events, meetings, and other functions to gather information, addressing complaints and requests from legislators, citizens, and other departments, and engaging in personal contact duties at receptions, luncheons, and other gatherings.

The employee will supervise, train, and evaluate clerical and other assigned staff, making recommendations on personnel actions such as hiring, promotion, demotion, transfer, and retention, as well as for exceptional performance. They will also handle routine correspondence, including drafting responses and routing them to the relevant division, as well as preparing non-routine correspondence as needed. The role includes gathering information for speeches, staff meetings, and other purposes, and may require taking minutes at meetings.

Additional duties include making travel arrangements, maintaining expense accounts, and ordering office supplies. The role requires operating standard office equipment and machinery as needed.

Education and Experience: A bachelor’s degree from an accredited college or university is required. Alternatively, qualifying full-time experience in a sub-professional, paraprofessional, or professional role may be substituted for the required education on a year-for-year basis, up to a maximum of four years.

All your information will be kept confidential according to EEO guidelines.