Construction - Executive Assistant

About the Client:

Our client is a general contractor based in California, specializing in construction projects. They are seeking a highly organized and proactive Executive Assistant to support their President and ensure smooth operations across the organization. The ideal candidate will have strong organizational skills, excellent communication abilities, and a background in construction (preferred but not required).

About the Role:

As the Executive Assistant, you will play a critical role in managing the President’s workflow, coordinating with internal teams, and ensuring efficient processes. Your responsibilities will include email management, leads follow-up, task management in Trello, meeting coordination, and more. This is a remote position, but you must be available to support California business hours.

This is a 100% Remote Job

Full time

$5/hr

Key Responsibilities:

1. Email Management: Organize and prioritize the President’s inbox, ensuring timely responses and follow-ups.
2. Leads Follow-Up: Track and follow up on leads, ensuring no opportunities are missed.
3. Trello Management: Manage tasks and projects in Trello, ensuring deadlines are met and progress is tracked.
4. Team Coordination: Act as a liaison between the President, project managers, sales team, HR, and other stakeholders.
5. Meeting Support: Attend meetings with the client, take detailed meeting minutes, and follow through on action items. Monitor progress and ensure accountability.
6. Process Efficiency: Help the President streamline processes and improve organizational efficiency.
7. Quote Follow-Up: Track and follow up on quotes sent to clients, ensuring timely responses and next steps.
8. Strong Connectivity: Maintain reliable communication and connectivity to avoid disruptions in workflow.

Nice-to-Have Skills:

1. Experience with Hubspot for CRM and lead management.
2. Mac Computer or Iphone for Imessaging
3. Familiarity with Acculink or similar construction management software.

Qualifications:

• Experience: 3+ years of experience as an Executive Assistant or in a similar role, preferably in the construction industry.
• Skills:
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Trello or similar task management tools.
• Ability to coordinate with multiple teams and stakeholders.
• Detail-oriented with a focus on accuracy and follow-through.
• Attributes:
• Proactive and self-motivated with a problem-solving mindset.
• Reliable and tech-savvy, with strong connectivity and minimal technical issues.
• Comfortable working remotely and supporting California business hours.

Preferred Qualifications:

• Background in construction or familiarity with construction terminologies and processes.
• Experience with Hubspot, Mac, iPhone, and Acculink is a plus.