Bid & Proposal Coordinator

The Bid & Proposal Coordinator will be responsible for managing the end-to-end bid process, ensuring that all proposals are compliant, compelling, and delivered on time. This role involves coordinating with various departments, gathering necessary information, and producing high-quality proposals that align with Interocean's strategic goals and client requirements.

Key Responsibilities:

• Bid Management: Lead, monitor and track the bid process from initial enquiry to submission, ensuring all deadlines are met and proposals are accurate and of the highest quality.
• Proposal Development: Develop and write proposals, including executive summaries, technical responses, and pricing sections, ensuring they are tailored to the client's requirements. Assist in the development and implementation of bid and proposal strategies.
• Coordination: Work closely with the Commercial, Technical, and Legal teams to gather necessary information and ensure all aspects of the proposal are accurate and complete.
• Compliance: Ensure all proposals comply with client requirements and internal standards, including legal and financial regulations.
• Review and Edit: Review and edit proposals for clarity, grammar, and overall quality, ensuring a professional and polished final product.
• Client Interaction: Liaise with clients to clarify requirements, answer questions, and provide updates on the proposal status.
• Documentation: Maintain accurate records and documentation for all bids and proposals. Build up a repository of proposal templates, past proposals, and other relevant documents to streamline the bid process.
• Reporting: Provide regular updates to the Commercial Manager on the status of ongoing bids and proposals.

Qualifications:

• Education: Bachelor’s degree (or equivalent) in Business Administration, Project Management, Business Communications, or a related field. Alternatively specific related work experience can be considered.
• Preferred Qualification:  Holding a Bid/Proposal Professional Certification, such as those offered by the Association of Proposal Management Professionals (APMP), or working towards one is preferred.
• Experience: Minimum of 5-7 years of experience in bid and proposal management, preferably in the marine or energy sector.
• Skills:
• Excellent written and verbal communication skills.
• Strong organisational and project management skills.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail and a commitment to producing high-quality work.

Personal Attributes:

• Team Player: Ability to work collaboratively with colleagues across different departments.
• Proactive: Takes initiative and is self-motivated.
• Detail-Oriented: Pays attention to detail and ensures accuracy in all work.
• Adaptable: Able to adapt to changing priorities and work in a fast-paced environment.

• Private Healthcare Plan
• Pension Plan
• Cycle to work and Car salary sacrifice scheme
• Life Assurance
• Training & Development