Personal Knowledge Management (PKM) and AI Specialist - Hoskinson Family Office

What the role involves:

As the PKM/AI Specialist, you will lead the organization's knowledge management and artificial intelligence initiatives, focusing on capturing, organizing, and maximizing the value of information across all operations. This innovative role combines technical expertise with strategic thinking to develop sophisticated systems for managing complex information flows, including daily video content, meeting documentation, and organizational knowledge. Working closely with leadership, this position helps define best practices for data management and AI integration across the family office.

• Develop and implement comprehensive knowledge management strategies that enhance organizational efficiency and decision-making.
• Process and organize daily video content, ensuring proper cataloging, metadata tagging, and seamless accessibility for stakeholders.
• Design and maintain knowledge capture systems that centralize and organize organizational knowledge for easy retrieval and use.
• Create and implement AI-enhanced workflows for efficient information processing, content analysis, and automated summarization.
• Lead the evaluation, selection, and integration of cutting-edge AI tools and technologies to improve knowledge management practices and decision support.
• Establish and promote best practices for personal and organizational knowledge management, ensuring alignment with strategic objectives.
• Collaborate with leadership and teams to streamline information flow and ensure accessibility to critical knowledge assets across the organization.
• Manage vendor relationships with AI and knowledge management tool providers, ensuring alignment with organizational goals and budgets.
• Train team members on PKM systems and AI tool usage, fostering a culture of knowledge-sharing and technological adoption.
• Ensure compliance with security and privacy standards, particularly in managing sensitive information and proprietary knowledge.

Who you are:

• Master’s degree in Information Science, Computer Science, or a related field, or equivalent work experience.
• 5+ years of experience in knowledge management, AI implementation, or related fields.
• Strong understanding of AI/ML technologies and their applications in business and knowledge management.
• Proven track record of implementing and managing knowledge management systems and tools.
• Expertise in modern PKM tools and methodologies, including their customization for personal and organizational use.
• Technical proficiency to evaluate, customize, and integrate new technologies into existing systems.
• Experience managing and organizing video content libraries and implementing metadata and tagging systems.
• Strong pattern recognition and analytical capabilities
• Innovative thinking balanced with practical implementation skills
• Excellent communication abilities across technical and non-technical audiences
• Comfort working with emerging technologies
• Ability to maintain appropriate confidentiality
• Strategic mindset with attention to detail

It’s preferred that you will also have the following experience

• Experience with advanced PKM tools such as Obsidian, Roam Research, Notion, or similar platforms.
• Background in AI/ML implementation within business contexts, including automated workflows and natural language processing.
• Knowledge of cryptocurrency and blockchain technology, particularly as it relates to knowledge management and digital asset tracking.
• Familiarity with the operations of family offices or private companies, including the unique challenges of managing diverse information assets.
• Hands-on experience with large language models (LLMs) and their applications, such as summarization, idea generation, and task automation.
• Experience with digital asset management systems, including media asset libraries and metadata governance.

• Medical, Dental, and Vision benefits coverage through for the employee and dependents
• 401k
• Health Savings Account
• Life Insurance
• Laptop reimbursement
• New starter package to buy hardware essentials (headphones, monitor, etc)
• Learning & Development opportunities

The base salary for this position has a range of $160 up to $175k per year at the commencement of employment. Any offer is determined by overall experience and performance during the interview process. This is only part of the total compensation package.

We value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.