Four Kitchens - Executive Assistant

Hello, future Web Chef! I’m Elia, the COO of Four Kitchens. We’re a digital agency on a mission to make the web a better place to teach, learn, and advocate for all.

Driven by our content expertise, technical excellence, and partnerships rooted in shared values, we craft websites that help organizations fulfill their missions by realizing their digital potential and delivering results.

At Four Kitchens, we’re a fun, social, and tight-knit team. We celebrate wins, share laughs, and encourage each other to always improve.

We believe in creating a workplace where people feel valued and supported, and we’re excited to bring on someone who can help us stay organized while keeping our company culture strong!

We’re looking for a proactive Executive Assistant who’s ready to jump in, help us move faster, and keep us focused. 

First and foremost, you’ll embody our Core Values — building genuine relationships, embracing change, and taking initiative to support our work and our people. 

You’ll be the backbone of our daily operations, making sure everything runs smoothly and giving our leadership team the space to focus on big-picture strategy.

Here’s what you’ll be doing:

✉️ Managing inboxes for the C-Suite and company-wide inquiries

📬 Overseeing our virtual mailbox and distributing mail

📝 Handling admin tasks like expense submissions, PTO approvals, timesheet reviews, and travel bookings

⚙️ Helping to maintain internal tools and systems (like Notion, GDrive, or Slack channels)

📔 Creating or improving internal process documentation

🤝 Coordinating contractor and employee onboarding

📑 Maintaining documentation for our multinational team located in the United States and Costa Rica

🎉 Planning company events and team touchpoints (both fun and functional!)

💚 Serving as a cultural ambassador — making sure birthdays, milestones, and wins don’t go unnoticed

📌 Supporting special projects as needed.

⏰Working Hours :  This is a full-time role, and you’ll need to overlap with US Central Time for at least 4-5 hours per day, between 9am to 4pm CT.

Our ideal candidate is:

🗂️ Proactive, organized, and detail-oriented
😊 Friendly, confident, and compassionate
🪷 Flexible and calm in the face of ambiguity
🚀 Quick to take initiative and manage up with clarity

To excel in this role, you need to have:

✅ Previous experience as an Executive Assistant or Office Manager

✅ Experience working for an International or US Based Company 

✅ Experience supporting more than one Senior stakeholder. 

✅ Strong written and verbal communication skills

✅ Ability to handle sensitive information with discretion and confidentiality

✅ Self-starter who can take initiative and "manage up"

✅ Basic understanding of agency operations and/or web terminology

 Brownie points for:

🌟 Experience working within an Agency / Start up environment. 

🌟 Experience with G-Suite, HRIS, and performance management tools (like BambooHR and Lattice)
🌟 Familiarity with finance operations tools like Bill.com and Divvy.

What’s in it for you?

💰Salary : $2,000 - $2,500 per month*, depending on experience

🕒 Full-time : Fully remote

🏖️ Paid Time Off : 20-25 days of paid time off per year + Major US Holidays.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

The JobRack team are working with the employer to help them find their new team member. 

The hiring process for this position will include the following steps:

1. Completing the application form on JobRack.
2. Recording a short video introduction of yourself.
3. If shortlisted, completing test tasks.
4. Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team has gained a full understanding of the employer’s needs and will review, filter, screen and test candidates in line with this.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At the request of our client, applications for this position must be submitted through JobRack and direct contact with the employer is not allowed. 

We are committed to maintaining a respectful and professional environment for our jobseekers, our clients and the JobRack team. Any form of abuse or disrespect towards our team will result in immediate disqualification from this and all future opportunities through JobRack.

Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq