Sr. Administrative Assistant

Jobs for Humanity is collaborating with YUPRO Placement to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life.

Company Name: YUPRO Placement

Sr. Administrative Assistant
This is a contract opportunity
This is a Hybrid opportunity in New York, NY.

About this Position

The Administrative Assistant will support a VP in the New York Buying Office.
This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.

Job Responsibilities

• Schedules and maintains multiple calendars of appointments and meetings
• Coordinates travel itineraries and process expenses
• Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature
• Analyses operating practices and creates/revises systems and procedures as necessary
• Organizes and maintains files, record keeping systems
• Oversees and monitors administrative projects. Performs other duties as required or directed
• Organizes meetings and prepares for the meetings (Catering, Booking Rooms, Follow up, etc.)
• Manages and administers various documents and spreadsheets
• Communicates pertinent information among appropriate departments

Job Skills/Requirements

• Administrative experience in a corporate setting required
  Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
  Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
  Excellent communication manner, solid written and verbal communication skills and be customer service oriented
  Able to effectively manage confidential and sensitive information
  Must thrive in a very busy atmosphere
  Proven success of juggling many things at one time and ability to shift gears and prioritize
  Willingness to learn, take direction well and be a team player
  Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical
  Strong ability to build relationships and collaborate with team members and other admins
  Great at being resourceful and leveraging relationships to problem solve

Pay Range

• Pay Range: $33-33/hr

YUPRO Placement is the nation’s leading skills-first placement firm placing and promoting historically overlooked talent into permanent hire, apprenticeship, and contract job assignments. We represent clients who support skills-first inclusive hiring practices. YUPRO Placement is an equal opportunity employer.