Administrative Assistant

Administrative Assistant – Bag It Cancer

Location: Tucson, AZ
Job Type: Part-time, 24-30 hours a week
Reports To: Executive Director

About Bag It Cancer:

Bag It Cancer is a nonprofit organization dedicated to providing resources, education, and support to individuals impacted by cancer. Our mission is to empower patients and caregivers with the information they need to navigate their cancer journey.

Position Overview:

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of Bag It Cancer. This role involves administrative tasks, donor and volunteer coordination, and general office support to ensure the efficiency of our programs and initiatives.

Key Responsibilities:

Administrative Support:

• Manage emails, phone calls, and correspondence.

• Maintain and organize digital and physical files.

• Prepare reports, presentations, and meeting materials.

• Assist in scheduling meetings and coordinating logistics.

Donor & Volunteer Coordination:

• Update and maintain donor and volunteer databases.

• Assist with donor acknowledgments and thank-you letters.

• Support volunteer engagement efforts, including scheduling and communications.

Event & Program Assistance:

• Assist in planning and coordinating events, including fundraising campaigns and community outreach.

• Help manage logistics for workshops, webinars, and meetings.

Marketing & Communications Support:

• Assist with social media posting and email communications.

• Help maintain the website with updates and announcements.

• Prepare materials for newsletters and outreach efforts.

General Office Support:

• Handle mail distribution and shipping needs.

• Support special projects as needed.

Qualifications & Skills:

• Previous experience in an administrative or office support role.

• Strong organizational and multitasking skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.

• Excellent written and verbal communication skills.

• Ability to work independently and as part of a team.

• Passion for nonprofit work and Bag It Cancer’s mission.

• Preferred: Nonprofit experience.

• Preferred: Bookkeeping skills/experience.

• Preferred: Experience with donor management systems.

Work Environment:

• In-office required.

Compensation & Benefits:

• Competitive salary based on experience, $18-$20/hour

• Simple IRA with employer match

• Paid sick leave – up to 24 hours per year

• Professional development opportunities

All your information will be kept confidential according to EEO guidelines.