Project Coordinator

Job Summary

We are seeking a highly organized and detail-oriented Project Coordinator to support the planning, execution, and monitoring of projects. This role requires strong communication skills, ability to multitask, and a proactive approach to problem-solving. The candidate must be highly adaptable to potential changes in workflows, processes, and requirements.

 The ideal candidate will ensure projects run smoothly by tracking progress, maintaining documentation, and coordinating between teams and stakeholders.

Job Title: Project Coordinator

Location: remote

Job Type: full time

Key Responsibilities:

1. Assist in planning and tracking project progress to ensure timelines and milestones are met.
2. Convey comprehensive information in a clear and concise manner 
3. Communicate and report with internal and external teams to ensure task completion and alignment with project goals
4. Monitor data quality and proactively escalate risks or issues that may impact project scope, timeline, or quality.
5. Provide regular project updates to clients and stakeholders, aligning expectations and ensuring transparency.
6. Maintain and update key project documentation, including budget reports, trackers, meeting notes, and delivery schedules.
7. Track production KPIs, such as velocity and quality, and conduct quality spot-checks to ensure consistent performance.
8. Identify and escalate scope changes requested by clients to the appropriate internal teams.
9. Schedule and lead team\customer meetings or check-ins to align on project goals, challenges, and progress.
10. Assist in resolving project-related issues and optimizing workflows for improved efficiency.

Qualifications and Skills:

1. Bachelor’s degree in Business, IT, or a related field (preferred).
2. Proven experience in project coordination, operations, support or a similar role.
3. Strong organizational and multitasking abilities, with the capability to work in a fast-paced environment.
4. Excellent communication skills, both written and verbal, to interact with internal and external stakeholders effectively.
5. Ability to identify risks, escalate issues appropriately, and support problem resolution.
6. Experience working with project management tools (e.g., JIRA, Trello, Asana) is a plus.
7. Proficiency in creating and maintaining charts\tables\spreadsheets, executing project related calculations
8. Fluency in English and Russian\Ukrainian (written and spoken) is required.

Preferred Qualifications:

1. Experience in the annotation or data labeling industry
2. Background in working with cross-functional teams, including operations and solutions teams.

If you are a proactive and detail-driven professional looking to contribute to a dynamic team, we encourage you to apply!