Payroll Specialist

Position Summary

The Payroll Specialist is responsible for all payroll-related tasks, including processing of LandCare’s multi-state weekly and biweekly payrolls, for a total of approximately 2800 employees that fluctuates depending on season. This position will support a set of branches within a region to lend direct functional guidance to our branch partners as it relates to Federal, State and Local laws and regulations, as well as system functionality. The Payroll Specialist will guide, educate and provide superb customer service to our partners.

To be successful as a Payroll Specialist at LandCare you should be able to investigate and resolve payroll issues with attention to detail and a sense of urgency while upholding Federal, State and Local compliance. An outstanding Payroll Specialist should have excellent people skills, strong communication ability, as well as the drive to problem solve.

Position Duties

• Understand and manage day-to-day payroll operations in our Payroll Software system.
• Create, run and manage system reports to support Payroll Information requests and audits
• Maintain employee payroll information confidentiality.
• Perform the end-to-end processing of weekly and biweekly payrolls in compliance with Federal, State and Local requirements, while maintaining strong quality control measures.
• Perform Payroll audits and adjustments in a timely manner.
• Process employee transactions, including new hires, terminations, job/salary changes, direct deposit, and global paycards.
• Perform data entry as it relates to timekeeping and other payroll related tasks.
• Support third party vendor Payroll Tax filing for accuracy and timeliness. 
• Serve as a dedicated payroll liaison to answer timekeeping, payroll-related questions, implement enhancements, and resolve any issues.
• Assist with payroll projects, W-2 and payroll year-end procedures.
• Receive, file and distribute in-coming mail.
• Review, process and correspond to Garnishment orders.
• Continually identify and champion ways to improve processes and create efficiencies to reduce turn-around time while achieving high expectations for accuracy. 
• Handle incoming calls to payroll phone line and return voicemails in a timely manner.
• Reconcile Payroll earnings and deductions on a weekly and quarterly basis
• Perform other duties as assigned.
• Answer phones, collect and distribute mail
• Scan and file timecards and any other Payroll related backup
• Perform event planning and coordination for annual vendor expos as necessary

Education:    

• Associates or bachelor’s degree in a related field preferred, but not required

Experience:   

• 1 - 2 or more years’ experience in payroll
• Prior experience in a multi-site organization supporting 1,000 or more employees preferred

Knowledge:   

• Federal/state/ local laws and regulations affecting payroll and PTO
• Knowledge of HRIS systems, preferably with Ultimate Software (UltiPro)
• Fundamental Payroll Certification (FPC) highly desirable

Skills:             

• Proficient verbal and written communication skills
• Bilingual abilities are a plus 
• Excellent interpersonal, problem-solving, analytical, and organization and planning skills
• Proficiency with Microsoft Office products (e.g. Word, Excel and PowerPoint)

Besides the great team environment, we also have a strong benefits package for our team members:

• Team based profit sharing program
• 401K for all employees with 3.5% company match
• Medical, dental, and vision coverage
• Paid Time Off Policy + 9 corporate holidays
• Formal training and development program