Human Resources Coordinator

At LumiQ, we’re on a mission to make professional education enjoyable. As a modern, audio-first learning platform, we empower accounting and finance professionals to fulfill their continuing professional development requirements through engaging podcasts. Over the past five years, we’ve cultivated a devoted customer base of over 1,000 corporate and accounting firms across North America.

LumiQ is proud to be a 2024 Deloitte Fast 50 winner. We’re creating awesome proprietary content, nailing our go-to-market strategy, and being the first to shake up the industry. Most recently, we secured a strategic investment from Vertu Capital to fuel our expansion globally and continue executing on our exponential growth plans.

LumiQ is also a certified Great Place to Work! We’re all about transparency, ownership, innovation, and empathy. If you’re ready to make a real impact and help us transform professional education, we’d love to hear from you!

We are looking for a talented People Operations Coordinator with a strong passion for recruiting and talent acquisition to help grow our team during this exciting stage of expansion! In this role, you will report to the Director of People Operations, with a primary focus on recruitment. You will be owning the full recruitment cycle while also contributing to key HR initiatives. This is an excellent opportunity for someone eager to develop their expertise in full-cycle recruiting while gaining hands-on experience in a dynamic, fast-paced HR environment.

• Owning all stages of the recruitment cycle, from writing job descriptions to drafting employment agreements.
• Partnering with hiring managers to understand job requirements and assist with hiring needs
• Maintaining recruitment tools, systems, and documentation accurately. Currently, we use Lever and LinkedIn Recruiter, familiarity with either would be a plus!
• Creating engaging LinkedIn posts to promote job openings externally, and communicating open roles internally.
• Assisting with outbound candidate sourcing and building strong talent pipelines.
• Providing an exceptional candidate experience, building meaningful relationships, and acting as a strong ambassador for LumiQ.
• Assisting in improving LumiQ’s recruitment metrics (time-to-fill, response rates, interview success rates, etc.).
• Owning the onboarding experience to ensure new hires integrate smoothly, including coordinating schedules and facilitating their first days at the company.
• Managing Technical Setup & Hardware Management, such as Setting up user accounts, managing mobile device management (MDM), and handling the procurement and distribution of necessary hardware.
• Collaborating with the HR team to enhance employer branding, improve career page content, and increase online presence.
• Helping organize employee engagement events, including wellness, learning, team building, and collaboration activities.
• Supporting benefits enrolment and changes
• Assisting in maintaining employee records and data, ensuring accuracy and confidentiality.
• Maintaining an organized, well-equipped office space to enhance employee experience and productivity.

• 1-2 years of experience recruiting & HR in a fast-paced environment or equivalent school experience.
• Eager to learn and grow your HR career.
• Comfortable working in a fast-moving startup environment where you are willing to be a self-starter and take initiative. 
• Able to balance shifting priorities and strong willingness to adapt.
• Have good communication skills and be able to build positive relationships within a cross-functional team.
• Attention to detail, analytical thinking and problem-solving skills are a must.
• Enjoys working with others and organizing events for the team. 

If you think your experience is most of the way, there we’d still love to meet you!

Please note this is a flexible hybrid role based out of Toronto, Canada. Employees will be expected to be able to commute to the office 2 times a week. However, for training & onboarding purposes, the in-office expectation time will increase.

Benefits and Perks:

- Health Benefits are available after 3 months with us, including a yearly health spending account. You'll also have access to an Employee Assistance Program for additional support if needed.

- Hybrid Work Style: The best of both worlds. Enjoy remote work and a downtown Toronto office with snacks, events, and ping pong.

- Monthly team social events: (Super Smash Bro party, hot chocolate bar, Blue Jays game, Hot One's Challenge are just a few examples of what we have done in the past).

- Schedule flexibility: We know our employees have lives outside of work and don’t mind if you need to run to a mid-day doctor's appointment or pick up a kid early from school!

- Nomad policy: Work remotely 4 weeks of the year from anywhere in the world.

- Endless Learning: Our platform isn't just for accountants. Listen to podcasts on soft skills, career development, leadership, and more.

- LumiQ Clubs: Join an existing club or start your own!