Administrative Assistant

Job Description: Perform administrative activities that support the business operations of Madsen Steel. The job duties involve supporting the accounting manager with invoices, Accounts Payable and other duties. Supporting the sales team with sales order entry and sales administration. Supporting the production team with job entry. Assisting customers with any questions.

Schedule: Monday-Friday, shift rotates with other office personnel. Two-three days a week 7am-4pm, other 2-3 days a week 8am-5pm. This allows for coverage of office hours, schedule is designed to have two at the branch for closing each day.

Responsibilities

·         Create proposals and perform data entry when sales orders are completed or changed

·         Entering and processing all purchase orders for the company

·         Utilize JobBoss program to enter sales orders, job entries and track jobs from start to finish

·         Maintain and update customer relationship management database

·         Compile, copy, sort, and file records of office activities and business transactions

·         Operate office machines, answer telephones, direct calls, and take messages

·         Greeting and assisting visitors as they arrive at Madsen Steel

·         Assist with other duties as required

·         Maintain customer portals to ensure all Purchase Orders are received, acknowledged, and entered.

Qualifications

·         An Associate’s or Bachelor’s degree or equivalent experience

·         Solid MS office skills

·         Personable & professional

·         Good communication skills

·         High degree of accuracy

·         Detail oriented

·         Flexible and resourceful

·         Ability to prioritize and manage multiple tasks

·         Willingness to support other team members and departments

·         Strong desire to learn and constantly improve

·         Self-motivated

·         Time Management