Executive Assistant to CEO (Part-Time, In-Person)

Join a Mission-Driven, Fast-Growing Tech Company

About Us
At Mighty Fine Apps, we don’t just build software—we create tools that empower people. Our flagship product, Live Transcribe for iOS, is revolutionizing communication for the deaf and hard of hearing community, having tripled in size last year. We take pride in our balanced pace: achieving high-impact results without overworking, so every team member enjoys a sustainable work-life rhythm.

About the Role

This part-time position (10–20 hours per week) is ideal for someone who thrives on strategic coordination and hands-on execution. As our Strategic Executive Assistant, you’ll work directly with the CEO to streamline operations, tackle complex challenges, and drive efficiency—both professionally and personally.

• In-Person Requirement: You will be expected to work at least four days per week at our coworking space, Temescal Works in Oakland, to facilitate collaboration and maintain our high-impact, balanced work culture.
• Growth Opportunity: This role is designed to evolve into a full-time position as our company scales.
• Balanced Impact: We focus on working smarter—not longer—to ensure maximum results without burnout.

Key Responsibilities

► Executive Efficiency & Strategic Problem-Solving

• Calendar Mastery: Own and optimize the CEO’s schedule—balancing business meetings, personal commitments, and key networking events.
• Strategic Check-Ins: Organize daily/weekly briefings to align on priorities and proactively address emerging challenges.
• Focus Management: Safeguard essential focus time to ensure strategic alignment and productivity.

► Operational & Communication Support

• Correspondence: Draft and manage emails, proposals, and follow-ups with clarity and professionalism.
• Team Coordination: Act as the primary liaison between remote team members, clients, and collaborators, using tools like Slack, Zoom, Notion, and Jira.
• Project Tracking: Keep project management systems updated to monitor priorities and deadlines.

► Relationship Building & Community Engagement

• On-Site Support: Provide in-person assistance at Temescal Works to ensure smooth work sessions and prompt administrative support.
• Networking: Organize events, lunches, and coffee meetings to foster strong partnerships and industry connections.
• Accountability Sessions: Facilitate daily check-ins to keep the CEO aligned with strategic objectives.

► Process Optimization & System Building

• Efficiency Enhancements: Identify operational gaps and propose innovative systems for better time and task management.
• SOP Development: Create and document standard operating procedures to streamline recurring processes.

► Special Projects & Additional Support

• Initiative Launches: Assist with event planning, research, and local errands as needed.
• Growth Projects: Support new company initiatives and contribute to the CEO’s personal development projects.

Who You Are

We’re seeking an individual who is:

– Highly Organized & Proactive: You anticipate needs before they arise and ensure smooth operations.
– A Strategic Thinker: You excel at solving complex problems and streamlining processes for maximum impact.
– An Effective Communicator: You craft professional communications and engage confidently with key stakeholders.
– Tech-Savvy: You’re comfortable using Google Calendar, Slack, Zoom, Notion, Jira, and other productivity tools.
– Personable & Adaptable: You thrive in a collaborative, in-person setting and balance high-level planning with hands-on execution.
– Discreet & Trustworthy: You manage sensitive information with the utmost professionalism and integrity.

Preferred Experience

• Prior experience as an Executive Assistant, Chief of Staff, or Operations Coordinator.
• Background in startups or rapidly growing companies is a plus.

Compensation & Details

– Part-Time Commitment: 10–20 hours per week
– Competitive Hourly Rate: Competitive hourly rate, commensurate with experience.
– Location: Primarily in-person at Temescal Works in Oakland (minimum four days per week), with some remote flexibility

Why Join Us?

■ High-Impact Role: Work directly with the CEO and become an integral part of our company’s success story.
■ Balanced Work Culture: Enjoy a work environment that prioritizes efficiency and results over long hours—achieve great impact without overworking.
■ Flexibility & Growth: Benefit from flexible scheduling with a clear pathway to a full-time leadership role as the company expands.
■ Collaborative Environment: Build your professional network at Temescal Works in Oakland and grow alongside a vibrant, mission-driven team.

Join Us & Help Scale a Mission-Driven Company!