Coordinator, Creative Advertising

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('SpinCo') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

The Coordinator, Creative Advertising will be a vital member of the Creative Advertising department responsible for managing A/V, Print and Digital campaigns for Universal Pictures theatrical releases.   As part of a dynamic and collaborative creative team, the individual in this role will report to the EVP of Creative Advertising and liaise with other employees in the department.

Essential Responsibilities:

• Manage complex schedule of meetings communicating with numerous internal and external partners
• Communicate quickly with team members on multiple platforms like email, Microsoft Teams and Google Docs
• Organize and update a digital database of all A/V and Print advertising materials from early stages of development, through numerous revisions and finishing stages
• Prepare creative materials for meetings, including transcripts for A/V materials, creating PDFs for Print and any other items that may need to be prepared days ahead of time, and sometimes last minute
• Operate conference room systems to playback materials during meetings, ensuring the quality and consistency of these spaces by coordinating with facilities and colleagues who frequently use the shared systems
• Maintain records of creative materials presented in meetings, tested, shared with filmmakers and sent to executives
• Ensure secure transfer and communicate confidential information and materials regarding not-yet released films, following security protocols for team members and external business partners
• Coordinate with Creative Operations department for secure transfer of A/V dubbing and material requests
• Ensure timely purchase order processing of invoices from numerous external partners, ensuring accuracy of charges and tracking overall budget spend
  •  Execute SAP system working with Finance to ensure budget accuracy
• Handle booking travel & expense reports for EVP, Creative Advertising
• Manage lunch orders, visitor guest passes/drive-ons and conference room reservations when necessary 

• Minimum of 1 year of experience specifically in Creative Advertising at a studio, agency, or post-production facility
• Knowledge of various file formats, such as QuickTime, PDF, Keynote, MP3, AIFF and other post-production assets

Desired Characteristics:

• Strong oral and written communication skills, paired with a professional demeanor
• Demonstrates initiative, proactivity and meticulous follow-through in all tasks
• Demonstrates exceptional organizational skills and the ability to execute multiple responsibilities while juggling a busy schedule and managing multiple projects simultaneously with focus and efficiency
• Self-motivated and hardworking individual who thrives both independently and collaboratively as part of a team
• Bachelor’s degree, preferably in film, marketing, business, or communications

Additional Requirements:

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. 

Salary Range: $60,000 - $65,000 (Not Bonus Eligible).

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].