Acquisitions, Development and Production Assistant

We're hiring an Acquisition, Production and Development Coodinator

About the job:

As the Assistant to the ADP team, you'll be a vital component in driving the daily operations surrounding acquisitions, production, and development. To thrive in this position, you’ll need excellent organizational skills, a keen eye for detail, and the ability to work collaboratively across teams to ensure a smooth workflow and successful execution of departmental projects.

While immediate advancement opportunities within the ADP Department may be limited, this position offers invaluable experience and is essential to the department's everyday functions. You will report directly to the President of Acquisitions, Development, and Production.

Your Day-to-Day:

• Schedule and prioritize internal/external meetings for the department.
• Maintain meeting agendas and coordinate meeting notes, and follow-ups with key stakeholders
• Set internal acquisitions screenings and rough cut screenings.
• RSVP and send appointments for buyer screenings.
• Coordinate and manage staff screenings for newly acquired NEON films.
• Draft and send external housekeeping emails for new acquisitions.
• Organize and send external screeners and scripts to industry professionals, ensuring accurate and efficient delivery for promotional and review purposes.
• Registration, housing, travel, tickets and on-the-ground support for festivals and markets.
• Regular AirTable data entry/maintenance, along with other key internal departmental documents.
• Maintain NEON’s Cinando profile and any other software/subscriptions.
• Weekly trade reports.
• Organize departmental retreats.
• Manage departmental invoices and process and submit expense reports.

What Makes NEON a Great Place to Work

At NEON we are not only storytellers, dreamers, and doers, we are committed to championing bold voices and innovative films. By joining our team you will be part of a team shaping the future of independent cinema, bringing unforgettable stories to audiences around the world. You will get to work in a creative and collaborative environment with a passionate team of industry professionals, have the opportunity to contribute to groundbreaking film projects, and gain valuable experience in the film distribution process.

If this sounds like the role for you, we’d love to hear from you!

Compensation:

Our target pay range for this role is $60,000 to $65,000. Actual base pay may vary within the range based on various considerations, including: work experience, necessary skill levels, specializations, training, budgetary limitations, and prevailing local market conditions. Similarly named positions may have different compensation levels. This role is also eligible for an annual performance bonus, competitive healthcare, as well as other employee benefits.

Our Hybrid Work Model:
This job is located in our New York City office. We spend three days a week working from the office. These intentional in-person days allow us to embrace the benefits of collaboration fully. The remaining days of the week are yours to decide where to work, allowing for a seamless blend of work and personal life.

Hiring Process:

We know applying for jobs can be stressful, so we like to keep things straightforward, transparent, and—dare we say—fun! Here’s what you can expect during our hiring process:

1. Apply!
   Send us your resume and cover letter outlining your experience and interest in the role. We love seeing how your unique experience and passion align with what we’re looking for. Applications can be submitted through LinkedIn or directly on our company job site: https://apply.workable.com/neon-rated/j/8BB3478577/
2. First Chat – Getting to Know Each Other
   If we’re intrigued by your application, we’ll set up an initial chat. Think of it as a friendly coffee talk—no pressure, just a chance for us to get to know each other a little better and see if there’s a spark.
3. Team Interview – Meet the Crew
   Next, you’ll have a video call with a few people from the team. It’s a great opportunity for you to ask questions, learn more about our work, and share how your skills can contribute to our mission. Plus, you’ll get a sense of the amazing people you’d be working with!
4. Last Chat – Values and Alignment
   This is an informal wrap-up conversation to ensure that our values, goals, and expectations align. It’s also the perfect moment to ask any lingering questions you might have about the role, the team, or what kind of snacks we bring to film markets.
5. The Offer – Let’s Do This!
   If everything aligns and we’re all excited about moving forward, you’ll receive an offer to join the team.

We can’t wait to meet you and see how your unique talents can help us share incredible films with audiences around the globe! 

About you:

• A passion for independent film and storytelling.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• A self starter with a proactive approach to problem solving.
• Excellent communication skills, both written and verbal.
• Experience in script reading and coverage is a plus.
• Detail-oriented, proactive, and resourceful with a knack for problem-solving.
• Proficiency in Microsoft Office and familiarity with film-related databases and tools (e.g., IMDbPro, Cinando, AirTable).
• A collaborative spirit and enthusiasm for working in a creative, dynamic environment.
• Team-oriented and able to collaborate across departments.
• Adaptable to changing priorities and capable of managing multiple tasks simultaneously.
• Experience in script reading and coverage is a plus.

NEON's Commitment to Diversity:

At NEON, we understand the power of diverse perspectives in shaping a vibrant film industry. We are an equal-opportunity employer and we celebrate diversity in all forms. We encourage applications from individuals of all backgrounds and experiences, your unique voice is welcome here!

NEON offers all of its full-time employees a robust range of benefits, including health insurance, 401(k), and other perks.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Parental and Caregiver Leaves)
• Hybrid Work Plan
• Wellness Resources

The job description is to be used merely as a guide of expectations rather than an exhaustive list of all duties and competencies. All requirements and skills are subject to change as business needs evolve.