Program Planning & Scheduling Manager

About Otto Aviation 
OTTO is developing the world’s first fifth-generation business jet, designed for sustainability through the innovative use of advanced super-laminar aerodynamics and high-precision, net-shaped composites. Flight tests of our technology demonstrator validate a dramatic reduction in fuel burn and allow a sizeable improvement in cabin comfort. Otto Aviation is designing world-class aircraft from first principles physics and delivering ground-breaking aircraft and economic performance. 

Role Overview 

The Program Planning & Schedule Manager (PSM) is responsible for the development, coordination, and statusing of the integrated master schedules for new and existing programs.  Additionally, the PSM will coordinate directly with the program teams to coordinate task planning and technical project planning in support of the integrated master schedule.  The PSM will deliver the highest quality products on schedule and within budget. They will work closely alongside the PMO’s technical program managers (TPMs) to drive the integration & development of complex Air Vehicle hardware & software and monitor overall program progress. 

Responsibilities 

• Create, maintain, and communicate the schedule activities to all stakeholders 

• Manage all scheduling efforts and schedule baselines 

• Collaborate with TPMs to provide hands on support, guidance, recovery/alternate scenario modeling, and creative solutions as needed to support program milestones 

• Manage multiple program priorities against ambitious timelines and provide program team with guidance 

• Support the PMO in establishing scheduling processes and procedures for each program, up to and including establishing Earned Value best practices and schedule change management 

• Coordinate with TPMs to generate and maintain inputs to the integrated master schedule to assist in generation of program metrics, including integration of supplier and partner plans and schedules 

• Support team goals setting, tracking of deliverable, and identification of risk and mitigations across all stages of the program, which includes establishing tactical execution best practices and tools, such as sprint planning and other similar methodologies 

• Support identification of resource requirements and highlight gaps across various stages for all projects 

• Accountable for schedule and compliance, assessment of schedule risk, identification of opportunities (including schedule margin planning), and providing robust and actionable performance reporting from the IMS to support and drive program management understanding and action 

• Manage roadmap of projects working within the framework of the overall program 

• Other duties as assigned 

Education and Experience 

• Bachelor’s degree in Engineering, Business, or other related field 

• A minimum of five (5) years in technical program/project management role, preferably in the aviation industry (an equivalent combination of experience and education may be considered for this role) 

• Previous engineering or manufacturing experience with a deep understanding of product development & qualification 

• Project management experience in complex hardware/software and aircraft development & qualification is preferred 

• Experience with Product Lifecycle Management and Configuration Management 

• Experience with MS Project, Doors, Jira and/or other project management tools 

• Demonstrated experience developing and implementing standard processes 

• Solid organizational skills including attention to detail and multitasking skills 

• Ability to work cross‐functionally, build relationships, and manage conflict 

• Excellent verbal and written communication skills 

• Proactive delivery of communication and follow up 

• Must have the ability to independently prioritize and accomplish work within time constraints 

• Demonstrated agility and autonomous decision-making within ambiguous situations 

• Experience with Dassault 3DX is preferred 

Interpersonal Skills 

• Self-Starter: ability to independently identify work that needs to be completed or issues that need to be addressed, elevate as appropriate, and seek solutions 

• Active Listening: gain insight and truly understand all project stakeholders. 

• Critical Thinking: make prompt, informed and value-based decisions for the project. 

• Organization: Focus on agenda, schedules, frameworks, consistent methodologies, and documentation to deliver an exceptional work product 

• Problem Solving: Assess issues from different vantage points and formulate the best solution in addressing specific challenges. 

• Teamwork and Team Building: Establish a collaborative culture where people with unique personalities and skills happily work together and accountable to shared goal. 

• Strong Business Communication: Use the right language, tone and storytelling techniques when communicating, describing, or explaining issues over email, chat, reports, presentations and other forms and channels of communication; adapt communication based on audience 

Physical Requirements  

• Must be able to move around for extended periods of time to engage cross-functionally. 

• Must be able to sit at desk for prolonged periods of time and work on computer.  

• Must be able to lift up to 20 pounds.  

Otto Aviation is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.