Administrative Assistant For US-based Legal Company

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.

We are currently seeking an organized and proactive Administrative Assistant to join our US-based legal company. This role is crucial in supporting the legal team with various administrative tasks, ensuring that the office runs efficiently and effectively. You will be responsible for managing calendars, preparing legal documents, maintaining client files, and communicating with clients and stakeholders.

Key Responsibilities:

• Provide administrative support to the legal team, including managing documents and correspondence.
• Keep track of appointments and manage the calendar of the legal professionals.
• Draft, proofread, and file legal documents.
• Maintain and organize client files and records.
• Communicate with clients and serve as a point of contact for inquiries.
• Assist with invoicing and billing processes.

• Effective Communication: Ensure clear and timely exchanges via email, phone, and virtual meetings.
• Record and Calendar Oversight: Oversee records, projects, and calendars to ensure seamless operations. Document Preparation and Data Entry: Prepare document drafts for attorney assessment and assist with data entry tasks.
• Client Support: Offer client assistance, including follow-up communications and support for incoming calls. Proficiency in English: Strong written and verbal English skills are essential, with a minimal accent.
• Detail-Oriented: You are careful, thorough, and possess a sharp focus on accuracy.
• Exceptional Problem-Solving Abilities: Tackle challenges with a solutions-focused approach, whether independently or collaboratively within our team.
• Desire to Learn: You are proactive, enthusiastic about learning, and ready to advance within our firm. Technology Proficiency: Employ office software and online tools for effective document management and project coordination. Basic knowledge of bookkeeping and accounting is also beneficial.

Benefits

• Competitive salary (USD)
• Work From Home
• Flexible hours